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REQUEST FOR ACTION <br />To Item Number <br />Ci Council 3.6.* <br />Agenda Section Meeting Date Prepared by <br />Consent November 5, 2007 Rebecca Hau ,Environmental Admin. <br />Item Description Reviewed by <br />Ordinance Amendments to the Heritage Preservation Lori ohnson, Ci Administrator <br />Commission and Energy City Commission Meetings and Rules Reviewed by <br />of Procedure <br />^ Resolutions Establishin Meetin Dates <br />Action Requested <br />Staff is requesting the council adopt the attached ordinance amendments and resolutions. <br />Background/Discussion <br />The Heritage Preservation Commission (HPC) and Energy City Commission (ECC) are requesting <br />ordinance amendments to clean up language under "Meetings and Rules of Procedure" in the Elk River <br />City Code of Ordinances. The changes are related to dates and times that each commission meets. <br />These changes would go into effect on January 1, 2008. <br />The ordinance for the Heritage Preservation Commission was written so they had to meet at least four <br />times each calendar year.. The HPC has been meeting on a regular basis and would like to have the <br />ordinance read "... hold one regular meeting each month. The dates, times, and locations shall be <br />established by city council resolution. Special and cancelled meetings may be held at any time at the <br />request of the chair or the request of two other commissioners." Other changes include noticing <br />members and posting at city hall at least three days prior to the meeting. Attached please find the <br />ordinance with the proposed changes and the original language. <br />The resolution for the ordinance amendment is also attached for your consideration. The HPC is <br />proposing to meet on the second Tuesday of the month at 6:00 p.m. at City Hall. <br />The ordinance for the ECC was written the same as the HPC stating they would meet at least four times <br />each calendar year. The ECC has been meeting on a monthly basis and would like to have the ordinance <br />read "... hold one regular meeting each month." Attached please find the ordinance with the proposed <br />changes and the original language. <br />The resolution for the ordinance amendment is also attached for your consideration. The ECC is <br />proposing to continue meeting on the third Wednesday of the month at 1:30 p.m. at City Hall. <br />Financial Impact <br />N/A <br />S:\Council\Rebecca\HPC and ECC Ord Amend.doc <br />