5.4. SR 10-08-2007 - Laserfiche WebLink

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ITEM # 5.4. ver MEMORANDUM TO: Mayor and Council FROM: Lori Johnson, City Administrator DATE: October 8, 2007 SUBJECT: Capital Improvement Plan At Monday's work session we will finish the presentation of the 2008-2012 Capital Improvement Plan (CIP) with discussion on buildings and equipment. Attached is a memo from Finance Director Tim Simon that includes detail fox all of the building and equipment requests. Also attached is a memo from Public Works Director Terry Maurer addressing the Council's questions about the loader requested in 2008 by the street division. One other item that relates to the building CIP that should be discussed by the Council is the allocation of the landfill host fee. The landfill host fee is being used to fund the hbxary building project both through the 10 percent of the fee that goes to the Library fund and the 25 percent that goes to the Capital Outlay Reserve. The Council approved this funding structure when the library project was approved. Since the l.ibxary funding has been approved and no additional building funds will be needed far the Library fox a long time, staff recommends that the allocation to the Library be rolled into the Government Buildings fund. The library debt would then be paid from the Government Buildings fund with the host fees previously allocated to the Library fund. The Capital Outlay Reserve allocation would also be transferred to the Government Buildings fund. The allocation to the Capital Outlay Reserve was temporary and was always uitended to be changed; however, official action to do that has not happened. Curxendy 50 percent of the host fee goes to the Government Buildings fund fox future building projects. With the two changes recommended, the host fee allocation to the Government Buildings fund would be 85 percent. The 15 percent allocated to the Street Reserve fund would not change. This would make more money available to fund future building projects. As I stated earlier, the library debt will be funded first leaving the balance in the Government Buildings fund available for other building projects including the public works expansion. Funding this project is a high priority and accumulating funds through the Government Buildings fund will move this ahead with possible construction in 2010.