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' ~ City of Elk River <br />,~ Secretary/Receptionist <br />ver Position Description <br />Department/Division: Immediate Supervisor: <br />Park and Recreation/Senior Citizen Pxo rams Senior Citizen Coordinator <br />Pay Grade: FLSA Status: Last Updated: (date) <br />3 Non-Exem t 9/2007 <br />Positions Supervised: <br />N/A <br />Position Summary <br />The Secretary/Receptionist performs a variety of receptionist duties including, but not limited to, <br />greeting visitors, answering telephones, directing messages and inquiries, processing mail and word <br />processing. <br />Essential Functions <br />Performs receptionist duties. <br />A. Receives, screens and transmits telephone calls and messages. <br />B. Answers routine questions about hours and locations and explains departmental <br />services, programs and procedures. <br />C. Greets the public and assists them with information. <br />D. Oxdexs, inventories and maintains program and office supplies. <br />E. Maintains calendar of weekly programs, meetings and events. <br />F. Prepares rooms far daily activities and events by organizing, cleaning and setting up <br />snacks and coffee. <br />G. Assists with miscellaneous clerical projects. <br />2. Performs clerical support duties. <br />A. Processes outgoing mail and coordinates other methods of shipment. <br />B. Opens and reviews incoming mail and routes as appropriate. <br />C. Types memos and correspondence as needed. <br />D. Processes class and facility registrations. <br />E. Receives and processes payments. <br />F. Proofreads newsletter and other marketing materials. <br />G. Enters participation information into computer database. <br />3. Performs other essential job duties. <br />A. Regular and timely work attendance. <br />B. Follows all safety procedures. <br />C. Participates in safety training. <br />D. Assists with events and classes as needed. <br />Page 1 <br />