5.4. SR 06-11-2007 - Laserfiche WebLink

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work closely with them on issues such as annual sealcoat programs, assessable overlay projects, and miscellaneous street, signing and traffic-related issues. I have had detailed discussions with Gary Leirmoe, Phil Hals and Mark Thompson about my interest in the Public Works Director position. They all expressed support for me continuing on in my role and expanding it to the responsibility of a Public Works Director. Attached are memos from Gary and Phil expressing their support for me in that role. In my discussions with them, we talked about issues that would be important to work on, should I be given the opportunity to serve as Public Works Director. With the Wastewater Treatment Plant, some of the important current issues beyond getting to know the operation and the day-to-day practices of the employees, other key issues would include: . FOG (fat, oil and grease) policy · Completing a user rate study to ensure that the users are funding the day-to-day operation of the sewer system · Maintaining financing viability through the SAC charges for future expansion of the Wastewater Treatment Plant, beyond the current capacity . Plan for the elimination of sludge handling . Working with the City Council to establish a policy for future utility extensions into the gravel mining area Likewise, with Phil and Mark, a similar discussion was had regarding key issues of immediate concern beyond getting to know the employees and the day-to-day operations. These key issues include the following: . Completion of a fleet management policy . Re-initiating a Public Works Master Plan for full build-out of the city and then working with the Finance Director regarding potential phases of expansion of the Public Works facilities . Working with Phil and Mark to develop a succession planning strategy, given that Phil has likely less than 3 years left to work. From a fInancial standpoint, I believe that you indicated to the City Council at a previous meeting that the hiring of a Public Works Director would cost approximately $115,000 for salary and benefIts. The city's current retainer agreement for my work at City Hall is just under $105,000 annual1y. In addition to that fee, there are several overhead items that the City is not responsible for. The City does not provide any transportation for engineering use. I provide my own cell phone for business use. The City does not provide for membership in the City Engineers' Association and the Minnesota Public Works Association, or attendance at the organization conferences. In addition, any other training such as they FOG Training I recently attended in St. Louis was paid for by BDM. If I were to be allowed to fill the role of Public Works Director, I would propose that the current structure of the retainer contract stay as is through the next two years (2008 - 2009). That is at approximately $105,000 annually. I believe that this will give you a reasonable time to assess my ability to perform this job. In addition, I would see no additional staff needed S:\Engineer\2007 memos\Public Works Director.doc