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City Council Minutes November 6, 2006 Page 6 process of reserving park space, fees could not be waived, but "in kind" services could be utilized, such as cleaning up the space after use. . Ms. Johnson stated that they are working on an agreement to allow programming in the gymnasium (Item M.). Mr. Maertz stated that the gymnasium would be the YMCA's least- used space, and he would like to see it available for the City to use. He explained they are proposing 42,000 square feet of gymnasium, which is equivalent to a grade school size gym. He proposed that the gym be utilized as a field house, with a separate entrance, similar to one in Andover. He stated that it could be used for events and indoor walking. He felt it would be a very positive benefit to the City. Mr. Beck asked if the language should include a guaranteed right to use the gymnasium. Mr. Maertz suggested "the right to use" the gymnasium, and use would be scheduled with the YMCA. Councilmember Motin asked if there was anything to stop the YMCA from leasing facility use to other groups, such as senior high or middle school activities. Ms. Johnson stated that the language will include "no sub-leasing". Counci1member Gumphrey suggested that City could lease for events such as basketball, a fee. Mr. Maertz stated that would be a possibility if they had a guaranteed time. Ms. Johnson reviewed Item F. - Maintenance and Capital Improvements. Discussion followed regarding the terms. It was noted the last sentence of F. needs to be taken out. Counci1member Motin suggested that in the case of a large scale improvement that needed to be done near the latter part of the lease period, an agreement could be made that would allow the YMCA to stop making payments to repay the cost. Ms. Johnson noted that this type of an agreement would not be acceptable for expensive items they wanted for programming. She stated that the improvement would need to be approved by the EDA in advance, or they would not be reimbursed. . Discussion of Item III. Risk Management Principles followed. Councilmember Farber stated that he still had concerns. Mayor Klinzing stated she felt the YMCA representatives need to meet with the Council to discuss the terms of the MOD. Mr. Maertz asked if the Council was interested in expanding the YMCA with the County Landfill Abatement Legacy Grant. Mayor Klinzing stated that a field house could be built using "green" materials. Ms. Johnson stated that the grant must be used for a public building. She stated that she discussed the issue with Environmental Administrator Rebecca Haug and Dave Lucas from Sherburne Countyand that the City needs to be at the bidding process to apply for the grant. She stated that there ~ be $1 million in year one, and $1 million available the next year if the grant is awarded Only one grant is allowed per city, so if they wished to use the grant for the library, they could not reapply for a field house for the YMCA building. Ms. Johnson further explained the grant process. Discussion followed regarding the addition of a field house to the YMCA building. Ms. Johnson stated that the field house could be added to the bidding as an alternate. Councilmember Farber stated he would like to keep the field house suggestion open. Mayor Klinzing noted that at least 25 percent of the total project must be green materials in order to apply for LEED certification. .