5.4. SR 11-06-2006 - Laserfiche WebLink

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13 PROJECT COSTS: To place this project out for bids would require the use of a consultant. The Edina Police Department had the cheapest rate for a consultant we could find, and that was $30,000. Other related projects in Mille Lacs County, Crow Wing County, Buffalo, Isanti County and others, have incurred consultant fees as high as $145,000. One way to avoid these costs is to start small and then add on to the system as the funding becomes available through our lease program. We can start the process and avoid bids by purchasing the first section of this new RMS project, the mobile piece, for under $50,000. No formal bid process would be required, thus eliminating the need to hire a consultant and pay the cost to develop a request for proposal and bids. We have the IT staff in-house that could assist with that process, but a consultant would still be needed to draft the required documents for the requests. Edina's RFP was almost 175 pages in length. We have examined the other vendors who are available, as well as looking at our current software provider as potential options instead of LETG. None of these are viable solutions, and our IT staff strongly advocated the LETG solution for ease in long term maintenance, ability to implement future change, and the browser based solution provided as the primary means on interface. In addition, LETG is the only solution that is working with the State to accomplish the DVS and MNCIS interfaces. Our IT manager Bob Pearson has thrown his total support into the LETG project, and has been a strong advocate for migration to a solution that offers this much efficiency and enhanced performance. If approved, we would work the vendor on lease options, and would structure a payment program that would be cost effective for the next 5-7 years. See the attached spread sheet for exact details.