Laserfiche WebLink
<br /> <br />City of Elk River <br />REQUEST FOR COUNCIL ACTION <br />Agenda Section Meeting Date <br />Administration November 6, 2006 <br />Item Description <br />Mobile Software Implementation <br /> <br />Item Number <br />5.4. <br /> <br />Prepared by <br />effre A. Beahen, Chief of Police <br />Reviewed by <br /> <br />Introduction <br />On August 14, 2006, I presented to the Council a budget request for 2007 that included the <br />purchase and implementation of new mobile software and hardware in the 2006 budget year. <br />Adequate funding is available for that purchase now. <br /> <br />Discussion <br />Council will recall the discussion from August and the desire to upgrade to the new LETG <br />records and mobile systems. This will afford the department the chance to automate the data <br />entry process and free up considerable staff time; not only here at the police department but in <br />court services as well. <br /> <br />I met with state court staff in September and discovered that although grant money was available, <br />it was for conversion of systems that are not compatible with the new court services system <br />(MNCIS). Our new proposed system is not only compatible; it is the only system working direcrly <br />with court services to implement the automated reporting. Other systems will be brought on <br />board during the next 1-2 years. <br /> <br />MNCIS in Sherburne County will be brought online December 1, 2006, and will be ready for our <br />input at that time. The State and County are very enthused about Elk River being the first system <br />online, as we write the largest share of citations in Sherburne County. <br /> <br />The merits of the system have already been discussed and my belief is that the Council is behind <br />the new system. This request is more a formality to have the specific purchases approved for <br />2006. <br /> <br />Financial Impact <br />As stated in my previous memo, we had budgeted $25,000 for bar coding software and <br />equipment. The new system has that built in, so those funds are available. We also have budgeted <br />$18,978 for our annual Visionaire maintenance fee. That will not need to be paid as we will be <br />changing over to LETG as our new software provider and will not pay any maintenance fees in <br />2006 or 2007. (Additional savings next year of over $19,000.) <br /> <br />Our IT department has $15,000 available for hardware upgrades and $6,000 in consultation costs <br />that were set aside and available for this project as well. <br />