5.10. SR 08-21-2006 - Laserfiche WebLink

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City of Elk River REQUEST FOR COUNCIL ACTION Agenda Section Meeting Date En · eerin Au st 21, 2006 Item Description Agreement for Improvements to County Road 33 Item Number 5.10. Prepared by Te Maurer, Ci Reviewed by Bill Maertz, Parks & Recreation Director Introduction The City of Elk River requested Sherburne to include a trail crossing under CSAH 33 in their reconstruction project. Because of this request, Sherburne County is asking for the City to approve an Agreement for Improvement to County Road 33. Discussion Sherburne County opened bids for the County Highway 33 upgrade on Tuesday, August 1, 2006. The low bidder was Bauerly Brothers, Inc. in the amount of $2,421,000. The City requested a trail crossing for the Railroad Trail underneath County Highway 33 be included in the project. The agreement requires the City to pay for this portion of the project in the amount of $131,000. The original estimate provided by Bill Maertz, Parks & Recreation Director was $190,000. The low bid for this work submitted by Bauerly Brothers, Inc. is approximately 300/0 below the original estimate. It should be noted that these costs are for construction only. The agreement does not require the City to pay any overhead costs associated with these improvements. According to the agreement, the City is obligated to pay 950/0 of the construction cost based on the low bid, once a bill is submitted from the County. After completion the City will be billed for the actual cost of the construction minus previous payments. This is similar to the Municipal State Aid Funding protocol. The agreement also indicates that the City will provide construction oversight for the installation of the trail crossing. According to the agreement, the County will be responsible for maintaining the roadway and the City will be responsible for all maintenance of the trail crossing. The draft agreement has been previously reviewed by City Attorney Chris Johnson for legal format. Mr. Johnson had no objections to the standard format of this agreement. Finally, it should be noted that there is still an outstanding issue regarding payment for right-of- way along County Highway 33. As you are aware, the County's Cost Participation Policy requires the City to pay for additional right-of-way. The City was unaware that this project was even contemplated by the County. Therefore, the County moved fOlWard with the project and acquired the necessary right-af-way. The County expended approximately $179,000 in a strip- taking along the existing County Highway 33. City Administrator Lori Johnson and I have been s: \ EngineerImprovProj\2006 Improvement Projects \CH 33~CH 77 Realignment \08 21 06 cc memo trail crossing. doc