5.9. SR 08-21-2006 - Laserfiche WebLink

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City of Elk River REQUEST FOR COUNCIL ACTION Agenda Section Meeting Date En . eerin Au st 21, 2006 Item Description Agreement for Improvement to County Highway 40 Item Number 5.9. Prepared by Ter Maurer, Ci Reviewed by Introduction As the Council is aware, we have been working with Sherburne County for quite some time on the upgrade of County Highway 40 (Cleveland Avenue). Previously, the City Council has reviewed a draft agreement for completion of County road upgrades in the City of Elk River. It is now time to consider the formal agreement for County Highway 40. Discussion Sherburne County opened bids for the County Highway 40 upgrade on Tuesday, August 1, 2006. The low bidder was Dresel Contracting in the amount of $2,153,000. The portions of the construction that the City is obligated to pay for include watermain, which runs under almost the entire length of County Highway 40, the curb and gutter and 500/0 of the storm sewer at the north end where an urban section was requested by the City from the intersection of CSAH 13 down to the main entrance to River Park Addition, and the total cost of the trail along the urban section of roadway. Based on the low bid, the estimated cost of the City's portion of this project is $650,000. It should be noted that these costs are for construction only. The agreement does not require the City to pay overhead costs associated with these improvements. According to the agreement, the City is obligated to pay 950/0 of the cost based on the low bid once the bill is submitted from the County. After completion the City will be billed for the actual cost of construction minus previous payments. This is similar to the Municipal State Aid funding protocol. The agreement also indicates that the City will provide construction oversight for the watermain and curb and gutter portions of the project. This was negotiated with the County, since the County's field staff are not familiar with these types of consttuction. According to the agreement, the County will be responsible for maintaining the roadway and drainage systems. The City will be responsible for the maintenance of the watermain and snowplowing of the trails. Finally, the draft agreement has been previously reviewed by City Attorney Chris Johnson for legal format. Mr. Johnson had no objections to the standard format of this agreement.