8.3. SR 08-23-1993 - Laserfiche WebLink

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e Mr. Pat Klaers August 19, 1993 Page Two 2. As the City is well aware from previous projects, there is quite a time line involved in the ordering and installation of traffic signal equipment. By postponing the project until 1994 would allow us to have an early spring bid and award of contract. This would allow the contractor to order the equipment relatively early in the process. It is likely that no actual construction would be allowed until after school is closed for the summer in June. Hopefully, by this time the contractor would already have his signal equipment and would be able to complete the project, including the signal installation, in a relatively short period of time. If the project were to proceed yet this fall, it is unlikely that the signal would be operational before January or February of 1994. 3. Because of the widening of the road to a four-lane facility regardless of whether it is striped for three or four lanes, and the relatively narrow (66-foot) right-of-way, there are a number of issues with other utilities such as gas, electric, and telephone, that need to be addressed. By postponing the project until 1994, we again could bid the project early in the year and allow these utility companies six to eight weeks prior to construction beginning to make their improvements and be out of the way before the contractor starts any work on the street. This will make a much better project relative to disruption, than to attempt to get all of this work done at the same time in the fall of 1993. e 4. I believe that if we postpone the project until 1994 but continue to work on it, the City staff would be able to coordinate activities with the School District staff, hopefully reaching a consensus on the type of roadway striping and design prior to building the project. I believe this is a better situation than proceeding with a project that at this point the School District is relatively skeptical of. We have attempted thus far to reach some type of consensus with the School District; however, their planning process is not far enough along to discuss some of these issues with any degree of certainty. In conclusion, we believe that the negatives associated with proceeding with this improvement project in 1993 far outweigh any benefit that may be gained. We would again recommend that the process continue but that the goal be to complete the design with the consensus of the School District sometime in early 1994, bid the project, and award it by approximately March 1994, allowing the contractor to order equipment and the various utility companies to make improvements such that the Contractor can begin construction by mid-June 1994 and complete the project by mid-August. If you have any questions regarding these issues, I will be in attendance at your August 23, 1993, City Council meeting. Sincerely, MAIER STEWART & ASSOCIATES, INC. .~~ TIM:tp 175-1910.aug