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<br />r I -'\( <br />( II <br />.Y11, <br />E ~ River <br /> <br />ITEM 7 <br /> <br /> <br />TO: <br /> <br />FROM: <br /> <br />MAYOR AND CITY COUNCIL '~~. ... <br />PATRICK KLAERS, CITY AD~~~R <br />JULY 8, 1993 / <br /> <br />DATE: <br /> <br />SUBJECT: LIBRARY UPDATE <br /> <br />The Library Board met on 6/22/93 and reviewed City Council <br />direction that was received at the 6/1/93 CIP meeting regarding <br />the Library expansion project. Counci1member John Dietz was in <br />attendance at this meeting and should be able to provide the <br />Council with an update on the discussed by the Library Board. <br /> <br />e <br /> <br />Eos Architecture President, Nick Ruehl, was invited to this <br />meeting to discuss the Library expansion report that was <br />completed by Eos; to discuss the needs and goals of the Library <br />Board for the Library expansion project; and to discuss what <br />future steps the Library Board needs to take to move this <br />project forward. A lot of the discussion at the Library Board <br />level related to hiring an architect at this time versus more <br />accurately defining the project before an architect is hired. <br />The Library Board desired to more accurately define the project <br />before an architect is hired and wants Eos to do this work <br />without being locked in to having Eos being hired for the <br />project at this time. <br /> <br />The decision by the Board to more accurately define the project <br />before hiring an architect is based on the Board wanting to <br />know what can be accomplished for $550,000 versus what was <br />included in the original Library expansion report. The Board <br />needs to know how much it would cost for what the Board feels <br />are the minimum necessary improvements in order to avoid <br />another expansion project in the future versus what can be <br />accomplished for $550,000. Hopefully, these two goals will be <br />able to be meshed into one project. <br /> <br />e <br /> <br />The Library Board decided to request City Council approval to <br />spend approximately $5,000 from the 1993 Library Board Budget. <br />The 1993 Budget has $11,100 in its Contingency/Reserve line <br />item and approximately $5,000 of this money could be spent <br />without upsetting the rough cash flow estimates that were <br />provided by Finance Director, Lori Johnson, when the project <br />was reviewed on 6/1/93. This money would be spent to have Eos <br />work with the Board on putting together a schematic plan from <br />which accurate cost estimates can be obtained. The Board <br />strongly desired to "take the project to next level" before <br />hiring an architect. Eos will have some work meetings with the <br />Board and staff and will more accurately "fine tune" the <br />proposals. Eos will then get an accurate cost estimate from <br />mechanical and electrical firms after these individuals see the <br />plans (and make on-site inspections if necessary). This <br /> <br />P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 <br />