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<br />rei ----\) <br />( II <br />till <br /> <br />ITEM 6.1. <br /> <br /> <br />TO: <br /> <br />MAYOR AND CITY COUNCIL <br /> <br />FROM: <br /> <br />SANDRA THACKERAY, CITY CLERK <br /> <br />DATE: APRIL 28, 1993 <br /> <br />SUBJECT: COPY MACHINE PURCHASE <br /> <br />The City budgeted for the purchase of two copy machines in <br />1993. One of the copy machines will replace the existing <br />machine, and the other will be located in the Building and <br />Zoning Department. The existing copy machine is 5 years old <br />and has 1.4 million copies on it. <br /> <br />Staff has looked at several high-volume copy machines. There <br />is a price increase when looking at high-volume machines, <br />especially in the machines with 40 sorter bins. The 40 bin <br />sorter is one feature that will save a great deal of time when <br />running Council packets, and other large documents such as <br />annual reports, budgets, etc. At the present time, the City <br />runs approximately 25,000-30,000 copies per month. This has <br />increased from about 15,000-20,000 copies per month when we <br />purchased our existing copier. <br /> <br />. <br /> <br />We received 4 quotes for high-volume and low-volume copy <br />machines. The quotes were received for the following <br />machines; Lanier, Sharp, Canon, and Ricoh. After reviewing <br />the quotes, the decision was narrowed down to two (Ricoh and <br />Canon) as the others did not meet all of the specifications. <br />The cost of the copiers we are considering to purchase are <br />listed on the back of this memo. The City is considering to <br />lease the copy machines on a 36 month lease. <br /> <br />When considering cost of the machines, both are comparable if <br />consideration is given to the fact that the cost per copy for <br />service is higher with the Ricoh. <br /> <br />I received good references <br />operation, however, I received <br />in relation to service. <br />important to us, especially on <br />considered heavy copy days for <br /> <br />for both machines in regard to <br />better references for the Ricoh <br />Service response time is very <br />Thursdays and Fridays which are <br />Council packets. <br /> <br />Although I feel both machines would do an excellent job, staff <br />is recommending the purchase of the Ricoh copiers. Due to our <br />service response time concern, staff would recommend that both <br />copy machines be purchased from the same company. <br /> <br />. <br /> <br />RECOMMENDATION <br /> <br />Staff recommends the purchase of the Ricoh 7870 at $20,659 and <br />the Ricoh 4415 at $3,482. <br /> <br />P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 <br />