5.4. SR 04-05-1993 - Laserfiche WebLink

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ITEM 5.4. TO: MAYOR AND CITY COUNCIL FROM: SANDRA THACKERAY, CITY CLERK DATE: APRIL 1, 1993 SUBJECT: FACSIMILE PURCHASE The Police Department and City Administration have both budgeted for the purchase of a facsimile machine. City Administration and the Police Department have been sharing the use of the existing fax machine located in the Administration Office. Because of the number of faxes sent and received on a daily basis, and the amount of confidential information the Police Department deals with, it is important to have a fax machine at both City Hall and the Police Department. The existing fax at City Hall is a thermal paper fax machine. The new technology is plain paper. A plain paper fax will pay for itself in a very short time if the time involved in copying the faxes and the price of thermal paper versus regular paper is considered. . TAC Officer, Kathy Anderson, and myself have thoroughly searched and studied the "fax market." The City received quotes on eight fax machines. Three of these machines are being considered for purchase. The reason for narrowing the decision to three is because of the limited space area in the Police Department to fit a fax machine and the "gray area" which determines the clearness of the photos being received. Please review the fax machine comparisons which are attached to this memo. Staff is recommending the purchase of the Canon which is the lowest in price of those being considered. Aside from the cost factor, the other reason for recommending the Canon is the cost per copy which is less than the Ricoh because of the type of toner being used. The fax uses a toner cartridge which eliminates the need to replace the drum. RECOMMENDATION Staff is recommending the purchase of two Canon L775 Laser Fax machines at a price of $2,582.00 each. . 720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420