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<br />.' ' <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />.. <br /> <br />SHERBURNE COUNTY <br />RELATED PARTY <br />TRANSACTION QUESTIONNAIRE <br /> <br />The Related Party Transaction Questionnaire identifies the <br />relationships of County employees who may make purchasing <br />decisions, influence contract/lease approval, or represent the <br />County in business transactions with firms, organizations, or <br />individuals who have a special relationship with the employee. <br />This special relationship may be the possible influence of family <br />members who may influence management or operating policies of the <br />other, or with firms or organizations who through business with the <br />County may allow the employee to materially benefit from this <br />business. <br /> <br />Knowledge of such relationships will allow County management to <br />implement control mechanisms to avoid conflict of interest <br />situations in business transactions. This information will also be <br />used to demonstrate and document compliance with the Minnesota <br />State Auditor's legal compliance guidelines. <br /> <br />Sherburne County has a Conflict of Interests Policy, Section 18.3 <br />of the Personnel Rules and policies (last revised on 6/3/92) <br />requiring immediate disclosure to superiors of any situation which <br />may pose a conflict of interest. The County Board also approved a <br />Code of Ethics on January 8, 1993, copy also attached. The <br />attached ques tionnaire provides an annual query of any special <br />relationships of employees or officials with individuals/firms that <br />transact business with the County. <br /> <br />This questionnaire is being distributed to all Commissioners and <br />Department Heads since they implement purchasing pOlicy and <br />practices, and have overall requisition authority and <br />responsibility. If Department Heads deleqate discretionary <br />decision makinq to others, these employees should also complete the <br />form. Please copy as many as necessary. The employees will be <br />asked to answer the questions and sign the questionnaire. The <br />questionnaire will be sent out annually in future years to update <br />representations of related party transactions. <br /> <br />Signed forms should be returned to the Coordinator's Office to be <br />kept on file. Such information will be made available to the <br />Office of the State Auditor in their annual audit of the financial <br />operations of the County. <br />