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<br />immediately. An employee who is issued a credit card shall return the credit card <br />to the Finance dept. upon termination of his /her employment with the city. <br /> <br />. The cardholder will retain vendor receipts and reconcile the monthly statement <br />received with the receipts. Each credit card statement shall be reviewed as soon as <br />possible to ensure that transactions comply with this policy. Any transactions that <br />appear on the statement that are not documented with a credit card slip shall be <br />investigated immediately and will not be paid until documentation is received. If <br />documentation is not received by the Finance Department, the employee will be <br />responsible for payment of the transaction. It is the responsibility of the <br />cardholder to assign the correct account code to each transaction and sign the <br />statement as correct. <br /> <br />. Payment to the credit card company shall not be approved until all transactions <br />have been verified. The statement and receipts should be forwarded to the <br />department head for approval. <br /> <br />. The department head will ensure that sufficient funds are available to pay for <br />every purchase. The credit card statement shall be signed for payment approval <br />by the department head or individual authorized to approve such purchases and be <br />submitted to the Finance dept. on a timely basis. <br /> <br />. The balance of the credit card statement shall be paid in full by the due date. <br /> <br />. Employees who use a city credit card in a manner contrary to this policy shall be <br />subject to the following disciplinary actions, as deemed appropriate by the city <br />administrator: <br />~ verbal/written reprimand <br />~ suspension <br />~ termination <br />~ reimbursement to the city for unauthorized or undocumented expenditures <br />