Agenda Packet January 5, 2026 - Laserfiche WebLink

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2 | P ag e Vehicle Acquisition and Replacement Policy Purpose The City of Elk River establishes this policy to guide in the maintenance of a fleet that supports the services provided to residents. The management of the city vehicle fleet is the responsibility of the Public Works Department as delegated to the Public Works Supervisor in collaboration with city departments. The Public Works Supervisor is responsible for the effective planning for the purchase, replacement, and assignment of all city vehicles. Coordination of vehicle purchases, replacements, and reassignments will be done by the respective city department-designated representatives and in conformity with city policy and the vehicle and equipment replacement schedule guidelines. The purpose of this policy is to establish standard replacement schedule guidelines for vehicles of similar types and use. The Public Works Director and Public Works Supervisor shall be responsible for managing the fleet and coordinating any changes in the replacement schedule. The city’s Fleet Services staff shall provide integral information for the process including vehicle maintenance history, mechanical condition, and alternative solutions to meet service needs. The standard guidelines for our replacement schedule by vehicle type are as follows: Dept/Division Vehicle T y pe of Service R e p l Cycle (Yrs) Parks ¾ Ton Truck 3 10-12 1-2 Ton Trucks 3 10-12 Ballfield Maintenance Equip 4 10 Heavy Duty Trailers 3 20 Light Duty Trailers 3 20 Sidewalk Machines 5 8-10 Small Mowers 5 5-7 Snowmobiles 3 10-12 Sprayer 3 20 Tractor Attachments 3 10-15 Tractors 3 10-15 Mini Skid 1 15-20 Utility ATV 3 6-8 Field Painter 2 10 Wide Area Mowers 5 5-7 Streets Air Compressor 2 15-20 Asphalt Roller 2 7-10 Brush Clipper 5 7-10 Page 63 of 99