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The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community <br />engagement that encourages and inspires prosperity <br /> <br />Request for Action <br /> <br />To <br />City Council <br />Item Number <br />4.9 <br /> <br />Meeting Date <br />January 5, 2026 <br />Prepared By <br />Mitchell Litfin, Street and Park Superintendent <br /> <br />Item Description <br />Vehicle Acquisition and Replacement Policy <br />Reviewed by <br />Justin Femrite <br />Cal Portner <br />Tina Allard <br /> <br />Action Requested <br />Accept, by motion, the updated Vehicle Acquisition and Replacement Policy <br /> <br /> <br />Background/Discussion <br />The city’s fleet supports essential operations and requires ongoing replacement to remain safe and reliable. An <br />updated Vehicle Acquisition and Replacement Policy will provide clear guidance on replacement cycles and <br />procurement planning, allowing the city to better anticipate costs, control maintenance expenses, and <br />improve long-term budget forecasting. <br /> <br />Financial Impact <br />Adoption of an updated Vehicle Acquisition and Replacement Policy will improve long-term budget planning <br />and cost control by establishing more predictable replacement schedules and reducing unexpected <br />maintenance expenses. While future vehicle acquisitions will require funding through the annual budget <br />process, the policy itself has no immediate fiscal impact and is expected to support more efficient use of City <br />resources over time. <br /> <br />Mission/Policy/Goal <br />Responsible for every dollar - good stewards <br /> <br />Attachments <br />1. Vehicle Acquisition and Replacement Policy <br /> <br /> <br />Page 61 of 99