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City Council Minutes October 20, 2025 --------- Page 4 of 6 8.1 Northstar Trucking Deadline Extension The staff report was presented. Moved by Councilmember Calva and seconded by Councilmember Grupa to direct the applicant to apply for an amendment to their CUP by October 27, 2025, to extend the deadline to allow additional time to satisfy the conditions. Motion carried 5-0. 8.2 Yard Waste Transfer Site Rules, Fees, and Ordinance 25-14 Amendment The staff report was presented. Mayor Dietz confirmed that the $25 fee will go into effect on January 1. He also asked if residents would be able to come into City Hall to buy their passes. Mr. Hale explained that the passes will be through the Citizenserve Portal, which will be online, but residents will be able to come into City Hall, and there will be computers similar to the building department that they can use to complete their passes. Mayor Dietz asked if the Public Works offices could be open for April to help with the transition when people start using the site more. Mr. Teff stated that they could explore that option to help manage. He went on to explain that it is the idea that the Citizenserve portal will be used, and a lot of the idea is that residents will get them through the mail like they do now, so there will be the same concept. Mr. Teff explained that Sherburne County will be wiping out all the cards in their current system because they believe there are about 15,000-20,000 cards that are not being used, so everyone in the county will need to reapply for a card. Mayor Dietz asked how many resident cards would need to be renewed. Mr. Teff stated that around 2,000 residents and up to about 50 commercial users. Mayor Dietz asked if a resident gets an Elk River card to use at Elk River's site, would they be able to still get a card with Sherburne County to use at the county's sites? Mr. Teff stated yes, they could, since they still live in the county. Mayor Dietz confirmed that the commercial people are on board with the Elk River program. Mr. Teff stated that it will be beneficial for the commercial users, as a lot of commercial companies are running out of places to dump material, so they are excited about the opportunity. Councilmember Wagner clarified regarding the commercial passes of who will be able to dump. Mr. Teff stated that they would only accept businesses from Elk River. Councilmember Wagner asked how the information would get out to the public. Mr. Hale stated they would be working with the Communications Department, but some ideas were the web page, an information video, brochures, and an article in the newspaper. Mr. Teff explained they will be working on signage as well. Mayor Dietz recommended again keeping the public works office open for April to help with the transition to alleviate the frustrations for people needing a card who didn't know beforehand, so they don't have to drive to City Hall and back. Moved by Councilmember Grupa and seconded by Councilmember Calva to adopt the