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<br />2. Vacancies <br /> <br />A. Vacancies shall be filled by the city council for the remainder of the term. <br /> <br />B. The chair shall immediately, upon receipt of a resignation or when advised of a vacancy, <br />notify city council. <br /> <br />C. Should a resignation be submitted to staff, they will immediately notify the chair and city <br />council. <br /> <br /> <br />ARTICLE V – OFFICERS AND DUTIES <br /> <br />1. Officers <br /> <br />A. Officers of the Parks and Recreation Commission shall consist of a chair, vice-chair and <br />secretary which are voted in by a majority vote at the commission’s first regular meeting <br />in March of each year. <br /> <br />B. If a vacancy occurs in the chair office, the vice-chair shall assume the chair’s duties for <br />the remainder of the year and a new vice-chair shall be elected by the commission at the <br />next scheduled commission meeting. <br /> <br />C. A vacancy occurring in the vice-chair or secretary office shall result in an election by the <br />commission at the next scheduled commission meeting. <br /> <br />D. City ordinance requires that commissioners must have served on the commission for at <br />least one year to be elected chair of the commission. <br /> <br />2. Duties <br /> <br />A. Chair <br />i. Preside and preserve order at all meetings of the commission. <br />ii. Calls special meetings of the commission in accordance with the Section 2-235 of <br />the city’s Code of Ordinances. <br />iii. Sign documents of the commission. <br />iv. See that all actions of the commission are properly taken. <br />v. Work with city staff to set monthly meeting agendas. <br />vi. Provide orientation to all new commissioners as soon as possible. <br />vii. Perform all other duties and functions assigned by the commission or the city <br />council. <br />viii. Be familiar with Robert’s Rules of Order and Minnesota Open Meeting law. <br /> <br />B. Vice-Chair <br />i. Assume the duties of the chair in their absence. <br /> <br />C. Secretary <br />Page 3 of 6 <br /> <br /> <br />