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Elk River <br />Municipal Utilities <br />Travel Expense Guidelines for Commissioners <br />Meals <br />Food allowances are actual expenditures for meals and gratuity, excluding alcoholic beverages. When <br />commissioners travel for ERMU activities and incur expenses for meals, the reimbursable total is based <br />on the U.S. General Services Administration's (GSA) established rates. The maximum to be reimbursed <br />can be found on the GSA website (www.GSA.gov). Rates can vary based on location and time of year. <br />For example, the rate is higher in Washington, D.C. than it is in Elk River, MN. Staff is available to help <br />commissioners confirm the appropriate rate prior to travel. Itemized receipts must be submitted for <br />reimbursement. <br />When travelling for the entire day, the distribution is flexible, meaning the reimbursable funds do not <br />need to be allotted in equal portions for each meal. If there are multiple days of travel, the distribution <br />per day is also flexible, meaning the reimbursable funds do not need to be allotted in equal portions for <br />each day. <br />If you are travelling for a partial day (i.e. only over the course of one or two meals), deduct one-third <br />from the total reimbursable amount for each meal not occurring during travel. <br />If you are at an event where the meal is provided and included in the fee for the event, please have that <br />meal unless there are extenuating circumstances such as allergies or dietary restrictions. <br />Mileage <br />The 2025 business mileage reimbursement will be based on the current IRS mileage rates (available at <br />www.IRS.gov). In order to receive reimbursement, commissioners must submit an address for their <br />destination and the mileage accrued. <br />Compensation <br />Members of the commission representing ERMU at meetings/conferences that are in addition to <br />the commission meetings will receive a $75 per day stipend. <br />45 <br />