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<br /> <br />City of Elk River <br />Accounting Clerk <br />Position Description <br /> <br />Pay Grade: <br />To be determined <br />Positions Supervised: <br /> <br />FLSA Status: <br />Non-Exem <br /> <br />Immediate Supervisor: <br />Finance Director <br />Last Updated: (date) <br />01/2006 <br /> <br /> <br />Department: <br /> <br />Finance <br /> <br />N/A <br /> <br />Position Summary <br />The Accounting Clerk is responsible for providing accounting support primarily in the area of <br />accounts payable processing so that all claims are paid consistent with City policies and any <br />applicable federal, state and local laws. May also include other fmance related functions. <br /> <br />Essential Functions <br />1. Performs accounts payable activities. <br />A. Examines invoices for accuracy and verifies adequacy of documentation for <br />processing payment of invoices, including proper coding and department head <br />approval and purchase orders if necessary. <br />B. Audits supporting documents such as check requests and invoices and resolves any <br />discrepancies as required as part of the check generation process. <br />C. Ensures that payments are made timely and accurately, including reviewing vendor <br />statements and tracking down unpaid invoices. <br />D. Generates checks and supporting reports including the list of claims for City Council <br />approval. <br />E. Prepares and files monthly sales tax payment and report to the State. <br />F. Maintains vendor fues and associated information such as affidavits, W-9's and <br />various reports. <br />G. Develops and maintains effective working relationships with vendors and City <br />personnel to resolve a variety of accounts payable and accounting issues and provide <br />information to affected parties as required. <br />H. Prepares 1099 information and submits to vendors and Federal/State agencies. <br /> <br />3. Assists with maintaining proper internal control procedures. <br />A. Prepares daily cash receipts deposit and delivers deposit to the bank. <br /> <br />4. Performs reconciling of fmancial information. <br />A. Assists in maintaining and reconciling general fmancial and accounts payable <br />information for the City. <br />B. Maintains accounts payable records of employee allowances and taxable benefits. <br /> <br />Page 1 <br />