02-12-2025 Parks and Recreation Commission Packet

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8-25-21 First discussion by Commission of having HKGi doing an Athletic Fields Demand Analysis and Athletic Field Master Plan. 1-18-22 City Council approved the Athletic Field Utilization study. 2-9-22 The commission approved three commission members to serve on the athletic field utilization committee. 3-9-22 Staff and subcommittee has first meeting with HKGi to start the study. 11-9-22 Parks and Recreation meeting went over the athletic fields study completed by HKGi. 1-11-23 Staff continued to work with HKGi on the final draft of the Athletic Field Analysis after receiving feedback from the Commission in November. 2-8-23 Kevin Clarke from HKGi presented the Analysis and received feedback from the Commission in hopes of bringing back another version for approval in March. The study was sent early to all the commissioners for review before this meeting. 3-8-23 Kevin Clarke from HKGi presented the Elk River Athletic Fields Study Final Draft with the goal of the commission approving and then appointing a subcommittee to work on the Athletic Facilities Master Plan. 4-12-23 The Commission recommended staff for the subcommittee with the plan to have the draft complete by fall 2023. 5-10-23 The Athletic Facilities Master Plan Project Schedule was presented to the commission. The goal at this time was to have the first draft presented at the September 13th meeting and then presented to City Council on October 2, 2023. 6-14-23 The Commission was given an update that following a June 5th City Council work session the timeline changed with the plan to present to Council in December of 2023 for approval. 9-13-23 The Commission was updated that while working with HKGi on the master plan Hales Field was added pushing the timeline for final presentation to January 2024. The advisory committee of Dave Williams, Mike Brown, and Ryan Holmgren planned to meet in October. 12-13-23 Updates were given to the Commission that the subcommittee was still working on the plans with HKGi and that the plans would be presented in early 2024. 2-14-24 The Commission was updated by staff that the city requested HKGi complete soil borings at the PT Complex. The updated concepts were then slated to be brought to the March 13th Commission meeting. 3-13-24 The Master plan was presented to the Commission. The consensus of the commission was to move the plan to a future work session and not act at the meeting. Commissioners had concerns about how close the fields were together, noise from the trains, and the cost of the projects. 4-10-24 Work Session to discuss the Athletic Facilities Master Plan. Major concerns by the Commissioners were the order of the project, budget, parking lots, and layout of the fields at each Page 9 of 33