4.8 SR 10-21-2024 - Laserfiche WebLink

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Financial Management Policies Page 15 1. City meetings and events for the purpose of discussing city issues. These meetings would normally have a pre-planned agenda and would involve predominately non-city employees. 2. As part of the structured agenda for an offsite conference, workshop, seminar, training session, or meeting in which the city administrator or a department director has authorized the employee to attend for training and development purposes. This does not include routine staff meetings. 3. Allowed when they are part of a breakfast/lunch/dinner meeting for official city business when it is the only practical time to meet and when it involves non-city employee participants (i.e. business developers or business representatives). Payment for fees relating to a special event, such as a Chamber of Commerce event, may also be allowed when approved by the city administrator and when attendance is deemed to meet the public purpose guidelines for community or customer outreach and marketing of the city. 4. During non-routine, official meetings of the City Council, Council Committees, advisory boards/commissions, and taskforces. 5. Where employees or volunteers are participating in a City Council-sponsored or authorized special event or in an outside event as an official representative of the city. 6. At department-sponsored meetings, conferences, or workshops where the majority of invited participants are not city employees. 7. Cookies and coffee are allowed for city employees’ monthly safety meetings sponsored by the Safety Committee. 8. Annual safety training lunch where lunch is provided at a minimal cost while safety training is being held. 9. Dinner meals for staff during performance of election related duties on Election Day. 10. Coffee is provided by the city for employees and guests at city buildings. 11. Light refreshments for employees who leave employment after 10 or more years of service. Alcoholic Beverages The city shall not purchase or reimburse any employee, councilmember, volunteer, or agent for the purchase of alcoholic beverages. Preventative Health and Employee Recognition Program The City Council recognizes the effort and service performed by employees through a formal Preventative Health and Employee Recognition Program. The Council believes the benefits of attracting, retaining and motivating employees through such program supports a healthy and productive work place. The goal is to provide excellent public service to better serve the interests of the community. No provisions of this policy, or its administration, shall be subject to review under the grievance or arbitration provisions of any collective bargaining agreement. The Program will include: a. Annual Employee Recognition. Annually, the City Council will recognize employees for their service in accordance with the Employee Recognition Program Policy. b. Recognition Plaques. The city supports recognition plaques in recognition of retirement. The employee shall receive a plaque thanking them for their dedicated years of service to the community. Page 72 of 294