4.1 DRAFT MINUTES 09-03-2024 - Laserfiche WebLink

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City Council Minutes August 5, 2024 --------- Page 7 of 8 should be some sort of arrangement or commitment from the biggest user groups stating how much ice they intend to use in order to budget. Councilmember Wagner stated we can go back to the taxpayers asking to make this a subsidized community center and state it would be due to the fact of inflation, or we can wait to see what changes the new facility manager and assistant facility manager will make to reduce rates, but right now we have to figure out rates, so the user groups can plan their budgets and the city can plan their budget. At the end of the day, it doesn't seem like anybody will be happy with whatever it is. We want kids to be able to participate and that is the goal of every sport. Councilmember Beyer confirmed the 2025 budget is being worked on and asked what rates were used for the budget projections. Mr. Stremcha answered saying they used the rough figures the staff reviewed from the June 17, 2024, City Council Meeting. Councilmember Westgaard asked if we could run the budget with revenue projections of the current rental rates with the expenditure corrections they are planning to implement for 2025 to see how far off it would be from a balanced budget. Councilmember Beyer agreed that would be the ideal thing to do, then we could understand what the rates would have to be to accomplish a balanced budget. Mayor Dietz asked when would the budget be done. Mr. Stremcha answered that they could present the budget draft at the next Council meeting, but expenses were going to be discussed at the next commission meeting on August 12. Mr. Portner suggested staff could plug in the existing revenues that we have projected for this year for next year as a starting point. Some variables make turf rentals hard to project, such as weather changes, so that projection is tough. We increased ice sales this year and believe we can make more on concessions sales. The Council discussed that the naming rights funds would not be used for operational costs. Mr. Portner asked the Council what other information staff can prepare for the Council this week to help prepare for the next meeting. It was decided to have staff prepare a year-to-date Furniture and Things Community Event Center budget for the next meeting. It was decided to have the Multipurpose Facility Advisory Commission join the council budget meeting on Monday, August 12, and then hold their regular meeting immediately after at City Hall. Moved by Councilmember Beyer and seconded by Councilmember Grupa to adjourn the meeting of the City Council. Motion Carried 5-0. The meeting adjourned at 08:50 p.m. Minutes prepared by Jolene Richter. 12.MOTION TO ADJOURN Page 9 of 197