4.1 Draft HPC Minutes 09-26-2024

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Heritage Preservation CommissionMinutes Page 2 September 26, 2024 ----------------------------- Commissioner Griffiths asked about Article XI –Training and if it was only for the State Historic Preservation Office (SHPO) conference. Mr. Carlton stated if there areany addition training opportunities to contact him. The SHPO conference requires one HPC member attend each year. Moved by Commissioner Griffiths and seconded by Commissioner Tuckey to adopt the Bylaws of the Heritage Preservation Commission as presentedin the staff report. Motion carried 5-0. 5.2Preserve MN Conference Commissioner Dietzshared her experiences at the Preserve MN Conference last weekin Red Wing and felt the city itself was very historic, with many homes and businesses having been restored. She explained some of the highlights of some sessions she attended. One session discussed how walking tours were one of the best ways to get people on board with a city’s historic value. She brought back some Red Wing packets of information and shared with the commissioners.She appreciated the opportunity to attend and encouraged other commissioners to take advantage of futureopportunities. 5.3Other Business Mr. Carlton stated the Finance department provided him with the Comprehensive Improvement Plan (CIP) and he will submit a budget line item for the water tower site. The budget will include funds to hire a consultant to designplans forsome type of historical display at the water tower site. He stated the RFP will go out early next year and he will include representatives from the HPC throughout the project. The commission discussed a replica of the downtown bandshell that is located near the Parrish Avenuebridge and wondered if that could be incorporated into the water towersite design.They also discussed the available hitching posts that could somehow be incorporated. Mr. Carlton reported that the UtilitiesCommission isin the early stages of exploring what it would take to decommission and convert their generation plant near the dam into a history/education museum or center. He stated a subcommittee may be created and grant opportunities are numerous for a project like this. The power engines/generators would have to be sold and the building would then be available. Commissioner Tuckey updated the commission on places that would digitize records. He stated the places he reached out to did not do optical character recognition. He mentioned the Minnesota Digital Library, where you submitor “donate”the items/books and they digitize andstore the document. He stated he thought that meant giving them the actual book as a donation. Commissioner Griffiths explained all historic sites retain things and therefore we would prefer the right to own the digital file. He stated there are numerous sources for digitizing but there is an unknown cost for doing the service and then storing the digital files. He felt the Growth of Sherburne County book would be a few hundred dollars. Commissioner Dietz explained she spoke to the library dean at State Cloud State and discussed a project she was working on,and the costs associated with it. Commissioner Tuckey asked what the goal of the HPC was in digitizing particularrecords.