4.13 SR 06-17-2024 - Laserfiche WebLink

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SCOPE OF SERVICES Bolton & Menk has led successful downtown and redevelopment planning projects across the Midwest, and beyond. Based on our experience and the RFP, we have crafted a proposed scope of work necessary to complete the plan thoughtfully, with recommendations that can be realized. We are excited to be joined by Leland Consulting Group (LCG), who bring decades of industry - leading real estate and economic analysis experience. We look forward to offering our shared approach to creating a downtown vision. UIVCOUNU: C/jyNFELK RIVER CO \%\�k CITY STAFF. Primary contact, responsible for representing the project at monthly meetings with consultant team STREETING COMMITTEE: Provides guidance on plan goals, composition, and recommendations STAKEHOLDERS: Provides targeted feedback on specific plan topics and recommendations CITY COUNCIL: Considers final plan for approval and adoption CITY OF ELK RIVER COMMUNITY. Members of the public, offer broad project suggestions and feedback at major milestones PROJECT APPROACH TASK 0: PROJECT MANAGEMENT Our project management approach is rooted in personable and proactive communication that prioritizes collaboration, transparency, and trust. Our team, led by Mike Thompson, will maintain regular communication with city staff throughout the project. During an initial project kickoff meeting, we will establish and confirm a regular meeting and reporting schedule. We expect this to at a minimum include: • Kick off meeting • Bi-weekly staff check ins TASK 0 DELIVERABLES: • Project kickoff meeting and project management plan • Regular progress report meetings TASK 1: ENGAGEMENT AND OUTREACH In coordination with city staff, we will develop a public engagement plan that is inclusive, accessible, and transparent. We expect this to at least include: • Monthly Steering Committee meetings • One-on-one meetings with key stakeholders • Up to five one-on-one developer or real estate expert meetings • Up to three community open houses or pop -ups • One public online and paper survey • Digital and paper materials such as fliers, yard signs, or sidewalk decals to advertise the project locally • Up to three planning commission and/or council work sessions/meeting Our team will prepare and distribute all necessary agendas, materials, and summaries for each event in consultation with city staff. We anticipate that city staff will provide a list of key stakeholders and help advertise local events. TASK 1 DELIVERABLES: • Engagement plan that details timelines, audiences, agendas, and content to be used at each outreach event • Event -specific and final engagement report that summarizes each outreach activity, input received, and recommendations for future outreach TASK 2: EXISTING CONDITIONS AND MARKET ASSESSMENT To ensure a thoughtful understanding of downtown's context, we will conduct an existing conditions assessment of the physical, policy, and cultural context of the area. Assessing downtown's current conditions, particularly in a post -pandemic economic environment, will be foundational to identifying key plan themes, projects, and recommendations. This assessment will include a focus on: Physical Analysis: Surrounding land use, design, and development patterns; roadways and multimodal network; natural and public spaces; public and private utilities; major area businesses and land owners. Policy Analysis: Local and regional land use, transportation, and public space policies; relevant environmental guidance; key goals of area agencies and jurisdictions. Cultural Analysis: Major destinations; formal or informal historic sites; community -significant locations in or around the area. 2024 DOWNTOWN SMALL AREA PLAN I ELK RIVER, MN 4 j Page 94 of 32