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The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community <br />engagement that encourages and inspires prosperity <br /> <br /> <br />Request for Action <br /> <br />To <br />City Council <br />Item Number <br />4.7 <br /> <br />Meeting Date <br />May 6, 2024 <br />Prepared By <br />Ryan Sandhoefner, Engineering Project Manager <br /> <br />Item Description <br />Agreement 24-13 for Minimum Damage Assessment <br />(MDA) Quotes for Mississippi Road Trail Easements <br />and to Accept Quote <br />Reviewed by: <br />Justin Femrite <br />Cal Portner <br />Tina Allard <br /> <br />Action Requested <br />Approve, by motion, Agreement 24-13 with Evergreen Land Services Company to perform Minimum Damage <br />Assessments (MDAs) on affected properties for the Mississippi Road Trail Project and to accept the quote <br />not to exceed $40,200. <br /> <br />Background/Discussion <br />The adopted Trail Master Plan and Capital Improvement Plan both identify a project to construct several <br />missing trail connections along Mississippi Road between Waco Street and Orono Road. Through the final <br />plan development, it was determined that several easements from private properties need to be procured. <br />Some of these are temporary easements to allow adequate work area for trail construction, and others are <br />permanent to allocate an area for permanent trail infrastructure. <br /> <br />The valuation of each easement acquisition is expected to fall below the threshold of $25,000 which makes <br />them a candidate for Minimum Damage Assessments (MDAs), rather than full appraisals. MDAs are not <br />technically an appraisal, but a format promoted by MnDOT to be used for uncomplicated acquisitions up to a <br />value of $25,000, including simple partial acquisitions where only land or land and minor improvements are <br />involved. <br /> <br />Staff recommends retaining a professional to help with the MDAs and negotiations to secure the necessary <br />easements. <br /> <br />Financial Impact <br />The cost to procure MDA valuations with title work for all parcels totals $40,200.00. <br /> <br />Mission/Policy/Goal <br />Responsible for every dollar - good stewards <br /> <br />Attachments <br />1. Evergreen Land Services Company Quote <br /> <br />Page 57 of 254