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Multipurpose Facility Advisory Commission Minutes Page 2 <br />August 12, 2024 <br />7.1. Policy and Procedures Update <br />Mr. Stremcha presented the report. <br />Chair Westgaard inquired if large event priority consideration would be for turf only or also for ice? <br />Mr. Stremcha said the Commission should discuss all options. <br />Ryan Eason, Elk River Youth Hockey President, asked if users will not be able to bring any of their <br />own food into the FT Center. <br />Concession Manager Ja'Nea Dart replied it is a liability for the FT Center if guests bring their own <br />food, it is better if the facility is serving. <br />Commissioner Wagner suggested bringing these updates back for decision at a future meeting, and <br />that the facility should have a "Concessions Open" sign. <br />Mr. Stremcha added the Ice Scheduling Priority section will need to be updated if we are no longer <br />going to have contracts. <br />Chair Westgaard noted large events are currently listed at the top of the priority list, and that doesn't <br />seem right. He would like to see it figured out a different way, so it isn't conflicting with normal users. <br />For example, could they have an application process, so the commission could see the requests fast? <br />Mr. Eason added that Councilmember Beyer mentioned in the joint meeting that "they are for Elk <br />River" but the revised line putting the large-scale events at top priority makes him nervous that a <br />group will take 200 hours away from Elk River Youth Hockey, especially since they don't have a <br />contract. <br />Mr. Stremcha replied tonight is only discussion- no decisions need to be made. <br />Vice Chair Kotzian inquired if priority is given to customers who have purchased the ice before? <br />Commissioner Wagner replied moving forward, rates will be established several months earlier, <br />(hopefully by April instead of August). It is their intention that Elk River is fast. She asked if there <br />was an option to have a system that opens up online that lets youth hockey pick the hours they want <br />for a window of time, and then the window closes, and it moves on to the next customer? <br />Mr. Eason added he is afraid they will lose ice to big events and not get them back They figure the <br />fees for their users and budget based on the number of hours they will get. <br />Commissioner Hecker asked if there will be an issue with a group renting the rooms that are currently <br />used for Senior programs, so their events would have to move? He added it seems that the focus has <br />shifted more towards making money. <br />Commissioner Wagner replied the facility was always intended to pay for itself, and we are currently <br />$220,000 in the red for the next budget. <br />P0V1010 er <br />NATUI�i <br />