January 18, 2023 ECC Meeting Packet

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6.2 Created: December 2005 Revised: January 18, 2023 ELK RIVER ENERGY CITY COMMISSION BY-LAWS 1. Meetings: Regular meetings of the Energy City Commission shall be convened on the third Wednesday of the months of January, March, May, July, September, and November at 8:30 a.rU. at City Hall unless the membership is notified to the contrary. Special meetings shall be held at the call of the Chair of the Commission or at the request of two commissioners with a minimum of a three- day notice given prior to the call of a special meeting. 2. Quorum: No meeting shall be convened, and no official action taken by the Commission if less than a majority of the duly appointed members of the Commission then serving are present. 3. Conduct of Meetings: "Robert's Rules of Order" shall govern the proceedings of the Elk River Energy City Commission. 4. Notice of Meetings: Regular meetings shall adjourn to a time and place certain with minimum of a three-day notice to each member of the commission. This notice shall also be posted on the City's principal bulletin board located in the entryway of City Hall. Dates, time, place, and purpose of special meetings shall be posted with minimum of a three-day notice and, if time permits, published in the city's official newspaper. 5. Reporting Requirements: The Commission's Chair shall prepare an annual report and present it to the Commission at their last meeting of the year. The Commission's Chair shall submit to the City Council on or before February 1 of each year an annual report outlining its activities and accomplishments for the preceding year. 6. Commission Year: A commission year will commence March 1 and terminate the last day of February of each calendaryear. 10. Members Term: Terms of commission members are for three years. Members shall hold office until their successors have been appointed. 11.Officers: The officers of the commission shall be the chair and vice -chair. These officers shall be elected by a majority of the Commission at the first regularly scheduled meeting provided that a quorum of the Commission is present. The officers shall serve until their successors have been duly elected. The Chair shall preside at all Commission meetings, and shall be empowered to call a special meeting upon complying with the notice requirements herein before set forth. The vice -chair shall exercise all the powers of the Chair in the absence or disability of the Chair. 12. Officers Term: No officer shall hold the same position for more than two consecutive years. If an officer of the Commission shall resign or be unable to perform the duties of his/her office, the Commission shall be empowered to fill said vacancy at a regularly scheduled meeting of the Commission by majority vote of the members present so long as a quorum is present. 13. Commission Evaluation: The Energy City Commission will expire on December 31, 2010, unless upon evaluation the Elk River City Council decides it is in the best interest of the city to maintain the commission.