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The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community <br />engagement that encourages and inspires prosperity <br /> <br /> <br />Request for Action <br /> <br />To <br />Parks and Recreation Commission <br />Item Number <br />7.3 <br /> <br />Meeting Date <br />September 11, 2024 <br />Prepared By <br />Joe Stremcha, Business Services Director/Assistant <br />City Administrator <br /> <br />Item Description <br />PT Complex Welcome Plaza <br />Reviewed by <br />Jeff Shelby <br />Joe Stremcha <br /> <br />Action Requested <br />Approve, by motion, a recommendation to the City Council proceeding with the contract award to Divine <br />Designs General Contracting for a Base Bid of $244,000 and Alternate 1 (ADA Accessibility) of $26,110 to <br />construct the Plants and Things Recreation Complex Welcome Plaza. <br /> <br />Background/Discussion <br />The city sponsorship agreement with Plants and Things USA details a welcome plaza to be constructed <br />utilizing the money collected ($350,000 over 10 years). The Parks and Recreation Commission provided <br />feedback on the design considerations during their Regular Work Session on June 12, 2024. Steve Hickman <br />was contacted and shown the conceptual images to solicit feedback from the sponsor. <br /> <br />Project bids closed on Tuesday, August 27 and there were four bidders. HKGi estimated the project cost <br />with the alternate(s) included to be $241,090.00 The Project bids ranged from $270,110.00 to $395,631.25. <br />Staff will issue a Change Order to remove the logo in concrete with sandblasting and staining, which <br />amounted to $35,000 (estimated at $5,000) to cut project costs while fulfilling the sponsorship agreement. <br /> <br />Discussion Timeline: <br />▪ July 10, 2023: Staff received a letter of intent from Plants and Things expressing an interest in a naming <br />rights sponsorship of YAC. Prominent branding and designated show floor/concrete patio space was <br />an essential component of the agreement. <br />▪ July 12, 2023: The Parks and Recreation Commission reviewed the letter of intent from Plants and <br />Things. They determined that the sponsorship funds need to be used for improvements at the site, and <br />consensus was to move forward with a sponsorship agreement as outlined in city policy. <br />▪ August 21, 2023: City Council regular meeting item 4.4 YAC naming rights agreement was removed <br />from the Consent Agenda and approved 3-0 with recognition to Steve Hickman attending in the <br />audience for this community support <br />▪ June 12, 2024: Parks and Recreation Work Session: Commissioners reviewed the sponsorship <br />agreement defining the scope of work, and staff solicited feedback on the design. Feedback received <br />was to add an ADA component and review the distance related to safety from foul balls. <br />Page 69 of 84