01-09-2006 CC MIN - Laserfiche WebLink

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. . . City Council Minutes January 9, 2006 Page 7 B. Discuss Filling Finance/Administration Position Vacancy City Administrator Johnson stated there were two needs: the need to replace a finance position and a replacement for when she is not available. She stated that the Finance Department cannot function with fewer employees than it currendy has and that this year Senior Accounting Clerk Joan Frick plans to retire. She stated the need for a replacement for Ms. Frick's position as well as with the heavy workload filling the half time position that has been budgeted. Discussion occurred as to how Ms. Johnson prior to accepting the position of City Administrator was the Finance and Administrative Services Director with the divisions of Finance, Lquor Store, Human Resource, Information Technology, and City Clerk under her supervision. She would like to advertise for a Finance Director/ Assistant with this position's primary duties that of Finance but who would be in charge when she is not available. She is hoping to attract candidates that are either currendy a Finance Director and have experience in Administration or an Assistant Administrator who has background in finance. She envisions this position supervising Finance, the Lquor Store, and Information Technology with Human Resource and City Clerk under her supervision. She stated that this position may move into the Finance and Administrative Services Director. It was the consensus of the Council that Ms. Johnson should put this job description together and start the advertising process. C. Organizational Chart Councilmember Farber added this item to the agenda because he feels the Prosecuting Attorney should report to the Police Chief. Councilmember Dietz was not comfortable in changing the organizational chart without having Chris Johnson and Jeff Beahen coming to a Council meeting to discuss. Councilmember Motin was concerned if this could be a conflict of interest and suggested talking to the League of MN Cities. It was the consensus of the Council to check with the League and to have Attorney Johnson and Chief Beahen present for discussion at an upcoming meeting. Ms. Johnson inquired as to the timing of having a Public Works Director. It was the consensus of the Council to get an Engineering Department up and going but the position of a Public Works Director was a long term issue. 6. Other Business Discussion of 17 5th Avenue Councilmember Motin inquired as to property on 175th Avenue and going towards Twin Lakes Road, if this property is being coordinated by Denny Hecker or are these homes now being sold by Hecker Homes. Has Denny Hecker backed away? Ms. Johnson will check with Scott Clark.