Parks and Recreation Special Meeting (10)

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Parks and Recreation Commission Minutes Page 2 July 10, 2024 session for the Athletic Fields Master Plan with the regular meeting starting 1.5 hours after the work session begins. Motion carried 7-0 Commissioner Fermoyle asked for clarification regarding the time change, will it only be for the next meeting or for all meetings moving forward. Mr. Stremcha shared it will for sure be for the August meeting and depending on how far we get at that meeting, we will reassess for September and October. Commissioner Niziolek would like a clearly identified payment structure associated with improvements and years associated with it. It needs to be carefully planned out. Mr. Stremcha said we can work on that. Commissioner Loidolt wants to make sure that changes can be made to plans before the ground is broken if things are not perceived right. Mr. Stremcha said at this stage we are talking about conceptual plans for the improvements, once we get into the bidding process that is when we get more in depth of the commitment stage. Commissioner Fermoyle asked if there is any history, they need to be made aware of or be educated on before moving forward since she is a new commission member. Mr. Stremcha shared he will get her caught up offline on past conversations. Chair Anderson shared there had been a committee of stake holders that participated in some of the development of the plan, but none of the original members are left. Commissioner Goodwin asked if this is the plan that we are for sure moving forward with. Mr. Stremcha shared that nothing is definitive at this point. This is the project in the scope of addressing the follow up concerns from the HKGi study regarding the number of fields and the long-term useability. The Master Plan tries to identify those areas of concerns and then it is up to the Commission to prioritize that we agree, and this is the sequence, and are we going to build a $2 million dollar field or build a $1.5 million dollar field. Councilmember Beyer shared there was a company that was hired to do the plan. It is the Commission’s responsibility to make a good recommendation to the City Council. Chair Anderson would like to change the name to Athletic Facilities Concept Plan instead of Master Plan. He feels the plan is going to change many times and it is easier to change a concept plan over a master plan. Councilmember Beyer agrees because the perception out in the community is that this is a plan, and we are already moving forward and thinks Concept Plan is a good recommendation. Chair Anderson shared that the Commission is a recommending body; we do not make any decisions we make recommendations to the City Council for their approval, or they can change it. He shared he is concerned about the potential cost and how we will pay for it. Once we have the concept and get to the implementation then we have an opportunity to weigh in on the funding options. Mr. Stremcha shared there is not the cash capital available to do these projects outright. The three phases would be constructed through bond issuance process. Chair Anderson shared a bonding scheme, referendum, sales tax, or pay as you go are all options and the Commission can make recommendations. Page 6 of 72