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ERMU Commission Policy — G.2f Commission Officer Roles, Responsibilities, and Succession <br />soon as practical, any communications made on behalf of the Commission. <br />Representation of the Commission to outside parties is subject to the following <br />limitations: <br />Communications must be consistent with ERMU's core purpose, core values, and <br />mission, and with the role and authority of the Commission as set forth by <br />Commission policies. <br />ii. Communications must, as far as practical, represent the collective wisdom or <br />position of the Commission. <br />ill. Communications must be limited to deliberations already conducted, actions <br />taken, or decisions made. Communications must not be speculative in nature. <br />h. The Chair may delegate the authority granted in this policy to others (e.g. Vice -Chair), <br />but remains accountable for its use. <br />Vice -Chair <br />The principal function of the Commission Vice -Chair is to prepare for the office of Chair and to <br />take over the functions of the Chair when the Chair is unavailable, or otherwise at the request of <br />the Chair. <br />Secretary <br />The principal function of the Commission Secretary is to ensure that: <br />1. Notices of Commission meetings, meeting agendas, and supporting materials are prepared <br />and distributed as required by Policy; <br />2. Appropriate written records of Commission meetings are prepared and distributed to all <br />Commission members and the General Manager three (3) days prior to the next Commission <br />meeting; <br />3. Resolutions and other official actions of the Commission are prepared and executed in proper <br />form; and <br />4. Written records of Commission meetings, including resolutions and other official actions are <br />archived in secure location(s) and disposed of in compliance with applicable laws and <br />regulations. <br />POLICY HISTORY: <br />Adopted May 9, 2017 <br />Page 3 of 3 <br />47 <br />