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ERMU Commission Policy — G.2i Electronic Signature <br />C. ERMU staff and appointed officials may utilize third party certification methods to <br />authenticate electronic or digital signatures with vendors, contractors, or other <br />government departments and agencies whenever prudent or at the direction of the <br />General Manager or Commission Attorney. <br />D. ERMU staff are authorized to use the signature field in Adobe or other similar electronic <br />signature tool as a means of signing the document electronically. <br />E. Electronic signatures must apply to individuals only, and not for roles, positions, or titles. <br />F. ERMU reserves the right to refuse to use or accept an electronic or digital signature that <br />does not comply with the Act or other applicable Minnesota Statutes. <br />G. ERMU will retain an electronic copy of all electronically signed documents and <br />agreements in accordance with the State Record Retention Policy. <br />RESPONSIBILITY AND AUTHORITY: <br />Administrative implementation of policy as permitted by the Act, the Minnesota Electronic <br />Authentication Act (Minn. Stat., Ch. 325K), and Minnesota Statutes §§ 47.41 and 47.42. <br />POLICY HISTORY: <br />Adopted August 8, 2023 <br />Page 3 of 3 <br />m <br />