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Turf Rental Priority Scheduling <br />Turf rentals are scheduled on an annual basis January — December in the following order: <br />FT Center programs including but not limited to Makers Markets, recreational <br />programming, open turf, etc. <br />Elk River groups/Elk River youth associations beginning January 1" for the following year <br />(i.e. Open January 2023 for January -December 2024). These groups have 30 days to <br />reserve time before it is made available to outside groups. To hold the scheduled time, Elk <br />River groups are allowed to put 50% of their total reservation fee down, with all remaining <br />fees to be paid in full 30 days prior to their first scheduled event. After the first 30 days, all <br />requests are processed on a first come first served basis. <br />Non - Elk River renters can schedule turf for the following year February 1 <br />(i.e. Beginning February 1, 2023, non -Elk River renters/associations can rent turf for <br />January - December of 2024.) Non -Elk River renters must make their payment in full at <br />the time the schedule is reserved. <br />Room Rental Priority Scheduling <br />Room Rentals are scheduled on a first come, first served basis in the following order*: <br />FT Center events/programs <br />Senior Activity Center programs <br />Outside users with payment due at the time of reservation. <br />*Exception: The Senior Activity Center is unavailable to rent Monday — Friday <br />8:30 a.m. — 4:00 p.m. and is available to rent outside those hours to members only. <br />SPECIAL FEES/DAMAGE DEPOSITS <br />A. A special use fee may be required in some events/activities. This fee will be applied <br />to cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up, <br />excess electricity, or phone usage, and/or damage associated with the user's program <br />or events. The special user fee is payable at the time the reservation is made and will be <br />held until it has been determined by the city if any or all the fee was used. Any unused <br />balance will be returned to the user and/or invoiced. <br />B. A damage deposit is paid in addition to the rental fee. This fee shall be returned <br />within two (2) weeks after the event if no deductions are necessary. Violation and/or <br />failure to adhere to all guidelines may result in denial of future permits for the use of <br />the facility and forfeiture of damage deposit. <br />13 1 Page <br />