4.4 SR 12-04-2023 - Laserfiche WebLink

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7. Residency Applicants to the Parks and Recreation Commission do not need to reside in Elk River. However, it is expected that a preference be given to city residents, but residency by itself shall not be a disqualification. (Ord. No. 03-001, 03-002, 03-003). Applicants to the Library Board are to reside within Sherburne County. Residency is not a requirement for the Energy City Commission. 8. Officers Advisory commissions shall elect officers as stated in their bylaws or in the governing ordinance. 9. Bylaws or Rules of Procedure Commissions shall adopt bylaws or rules of procedure to govern their work and review them every three years. 10. Resignation Voluntary resignations shall be communicated by letter to the mayor or Office of the City Clerk. 11. Orientation The Chair or his/her designee is responsible for providing new members with a copy of the commission’s bylaws or rules of procedure, a membership roster, minutes of three meetings, this policy, and any other information deemed necessary for orientation. A formal orientation of newly appointed members shall take place in March or April by the Office of the City Clerk. 12. Council Liaison The mayor shall appoint a councilmember as an ex-officio member without voting rights to the following commissions: Planning Commission, Parks and Recreation Commission, Heritage Preservation Commission, and the Library Board. The councilmember shall serve as liaison for a determined length of time established at the time of appointment. 13. Scheduled Meetings Commissions shall meet as stated in their bylaws and governing ordinance and as necessary to fulfill their objectives. th Meetings shall be governed pursuant to the bylaws and Robert’s Rules of Order, Newly Revised 9 Edition. All meetings are subject to the Minnesota Open Meeting Law. Dates, time, and place of meetings shall be published on the city website and posted on the city’s principal bulletin board located in the entryway of City Hall. Notice shall be published in the city’s official newspaper if stated in the governing ordinance. 14. Special Meetings Special Meetings may be added by consensus of the commission at a regular Scheduled Meeting to complete unfinished or newly planned business of the Scheduled Meeting. Special Meetings require a 72-hour public notice in accordance with the Minnesota Open Meeting Law. Special Meetings shall not replace Scheduled Meetings. Failure to attend a Special Meeting shall result in an absence. 15. Attendance Members are expected to maintain a suitable attendance record. Attendance is vital to community board service and City Council expectations. Because attendance is important, the City Council has adopted the following attendance policy: Members shall be automatically removed for lack of attendance. Lack of attendance is defined as:  Regularly Scheduled Monthly Commissions: missing three (3) regularly scheduled meetings during a calendar year without an excused absence or missing 50% of Regular and Special Meetings with or without an excused absence during a calendar year. Page 3 of 6