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�, <br />Elk s �- <br />River <br />Request for Action <br />To Item Number <br />Ma ror and Cinr Council 11.6 <br />Agenda Section Meeting Date Prepared by <br />WoYk Session NovembeY 6, 2023 Tina rlllard, Cittr C1eYk <br />Item Description Reviewed by <br />AdvisoryT Board Attendance PolicyT Cal Pormer, Ci r Administrator <br />Reviewed by <br />Action Requested <br />Discuss and provide direction regarding the AdvisoryT Board Attendance PolicyT. <br />Background/Discussion <br />The Council has discussed attendance requirements a fe�� times over the yTears. Advisor�T board members are <br />awaYe of the attendance Yequirements and educated on them in their appointment letter, by the staff liaison, and <br />foY some boaYds, it's Yeviewed at their first meeting of the yrear. Attending meetings can be a challenge, especially <br />when board members have busy schedules. To address attendance issues, we can consideY implementing some <br />strategies and policies that make attendance more appealing and manageable. Some things to consider: <br />Change Polic� on Excused Absences <br />Currently it's automatic termination when a certain number of ineetings are missed. Certain excused absences <br />could be considered. <br />Rotating Res�onsibilities <br />Consider rotating roles and responsibilities among the members, allo`ving them to take turns leading or presenting, <br />`vhich can increase engagement and motivation to attend. <br />Pur�ose <br />Do all boards have sufficient real business to discuss? Ma�Tbe some members feel they are reviewing the same <br />things over and are not reall�T making a difference. Are some boards too large? The Energy CinT Commission has <br />been difficult to keep filled due to the numbeY of inembeYs. Possibly some could be evaluated as to ��hetheY they <br />are needed, or their agendas could be restructured to focus on more strategic decision making. Include <br />accountabilittT with an annual report to the Council. <br />Board Member Recognition <br />Recognize their contributions on a regular basis to ensure they are activelyT engaged. <br />Incentives <br />A payT surve�T �vith other cities `vas recentlyT completed. <br />The Elk River Vision <br />A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional <br />se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty. <br />rowEREo ar <br />�I'1 ���� <br />Update�l• January 2023 <br />