3.1 August 14, 2023 Draft Minutes

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Multipurpose Facility Advisory Commission Minutes Page 2 August 14, 2023 ----------------------------- 8.1. Operational/Ice/Room/Turf Policies Mr. Dalton presented the staff report and a current draft of the policies. He anticipates presenting the policy for approval at the October 9, 2023, meeting. 8.2. Ice/Room/Turf Rates 2023-2024 Mr. Dalton presented the staff report noting that staff is not recommending an increase in room rental rates, however, is encouraging further discussion about rental expectations in the future. Dalton suggested basing the ice rate on the average 5-year inflation rate, adding while comparable facility rates matter, our rate structure is not the same as other facilities and we are not subsidized by the city. He further suggested the Commission consider changing the fee schedule to prime rate year- round, except for school days from 5a-2p. He added while 89% of the hours sold between September 2022 – August 2023 were sold to users at a contracted rate, having a published prime rate is important to have a starting point for future contracts. Commissioner Wagner asked which rinks were subsidized as that would be good information to know for the future when establishing rates. Moved by Commissioner Wagner and seconded by Commissioner Westgaard to approve a prime rate of $250.00 from September 1, 2023 – March 15, 2024 and a non-prime rate of $195 from March 16, 2024 – August 31, 2024 as well as modifying the fee schedule to change 5a-2p on ISD728 school days to be considered non-prime hours. Motion carried 8-0. Moved by Chair Williams and seconded by Vice Chair Loidolt to raise the turf rate $5 across all categories beginning September 1, 2023 contingent on the door between iBackCheck and the fieldhouse being permanently locked. Motion carried 8-0. 8.3. Approve FT Center Budget Staff report presented by Mr. Dalton. Commissioner Wagner noted there needs to be a line item on the concessions portion of the budget for credit card fees and for new hardware if we are moving to a new POS system. Mr. Dalton adds the budget as it currently stands is $226,750 in the negative. Vice Chair Loidolt inquired about the regular pay figure growing a large amount over the years. Mr. Dalton replied he will follow up with the finance department to clarify the numbers. Commissioner Wagner stated she will not vote for the budget as is, and that it needs to balance without a governmental funds transfer. Moved by Commissioner Westgaard and seconded by Commissioner Wagner to not approve the budget as presented. Motion carried 8-0.