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5.2 Field Services Facility Expansion Project Update <br />Mr. Kerzman reported that after meeting with RJM Construction on the remainder of final <br />scoping items, the contract cost increase looked to be $160.29. He added that final <br />documentation of this cost increase agreement will be brought to the next month's <br />commission meeting. <br />Mr. Kerzman stated asphalt work is finishing up this week, irrigation repairs have been made, <br />and grass seed has been planted. <br />Chair Dietz asked clarifying questions about the asphalt, landscaping, and steps on the west <br />side of the building leading down to the lower level entrance. Staff responded. <br />5.3 Field Services Facility Open House Update <br />Ms. Foss presented an open house planning status update for the event occurring Thursday, <br />August 24, 4-8 p.m. She reported the required special event permit application has been <br />approved by the City. The open house planning committee continues to meet monthly to <br />ensure all tasks are completed on time. There is a coordinated effort with staff to ensure all <br />areas on the logistics map are covered. The communications team has a plan in place to <br />market the event through a variety of platforms beginning around mid -July. <br />Chair Dietz asked if staff would be paid overtime to run the event. Mr. Hanson confirmed that <br />they would. <br />Ms. Youngs requested closure of the administration offices at 3:30 p.m. on the day of the <br />event so that staff can be ready to go at the field service building at 4 p.m. Customers would <br />be informed of the early closure and the phones will be set to roll over to the after-hours call <br />center. The Commission approved this request. <br />The Commission requested a personal invitation be sent to former commissioner Al Nadeau <br />and other special guests. <br />6.0 BUSINESS DISCUSSION <br />6.1 Staff Updates <br />Ms. Youngs reported 80 applications were received for the open customer service <br />representative position and four have been scheduled for an interview. <br />Mr. Mauren explained there will be a quorum notice at the July commission meeting for the <br />Sherburne County Fair Parade on July 22 and the upcoming Minnesota Municipal Power <br />Agency Annual Summer Meeting at Wild Marsh Golf Club in Buffalo, MN on July 25. <br />Elk River Municipal Utilities Commission Meeting Minutes <br />June 13, 2023 <br />Page 5 <br />