Laserfiche WebLink
Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />8.1 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />General Business <br />July 17, 2023 <br />Brandon Wisner, Engineering Project Manager <br />Item Description <br />Reviewed by <br />Rolling Hills Sewer Extension Assessment and Project <br />Justin Femrite, P.E., Public Works Director <br />Reviewed by <br />Approvals <br />Calvin Portner, City Administrator <br />Action Requested <br />Following discussion, consider several action items: <br />■ Adopt, by motion, a resolution for the adoption of the special assessment roll. <br />Approve, by motion, Connection Agreement with Rolling Hills. <br />Approve, by motion, lift station easement. <br />Adopt, by motion, a resolution awarding of bid to Northdale Construction Company. <br />Background/Discussion <br />The Rolling Hills Homeowners Associate Board of Directors requested to connect their subdivision to the city's <br />sanitary sewer system because their communal drain field is failing. Their development consists of 28 single family <br />homes. <br />In January 2023 each property owner signed a petition and waiver for consulting services to cover engineering design <br />through bidding. The project was put out for public bid in May and we received 5 bids at the June 2 opening. The <br />results of the bids ranged from $2,149,950.08 to $1,711,923.51 with the engineers estimate at $2,117,894.00. We have <br />reviewed the submitted bids and Northdale Construction Co has been found to be the low responsible bidder at <br />$1,711,923.51. <br />The bids were as follows: <br />Northdale Construction Co. = $1,711,923.51 <br />JR Ferche = $1,917,829.00 <br />Geisliner & Sons = $1,988,536.51 <br />Meyer Contracting Inc. = $2,126,149.20 <br />GM Contracting = $2,149,950.08 <br />Based on the original petition and waiver amount being rolled into this final assessment, along with all incurred costs, <br />minus the state grant of $1,100,000 the total assessment per parcel is $44,037.56 (shown below). Per the city <br />assessment policy, the term is filled out as 10 years, with a total 5.3% interest rate. The interest rate is the current <br />treasury rate plus a 1.5% administration fee. <br />The Elk River Vision P 0 W E e E 0 0 V <br />A welcoming community rvitb revolutionary and spirzted resourcefulness, exceptional NATURE <br />service, and community engagement that encourages and inspires prosperz[ Updated. Januay 2023 <br />