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<br />Page 3 <br />Regular meeting of the Elk River Municipal Utilities Commission <br />November 9,2005 <br /> <br />~ 5.6 2006 Bond Proposal <br />At previous commission meetings the options of bonds were discussed. The Stand-Alone <br />Bond Issue versus the MCMU Bond Pool was discussed. Staff recommends utilizing MCMU <br />bond pool with 72% fixed rate and 28% variable rate. <br /> <br />Motion by James Tralle to authorize $3,500,000 bond through MCMU with 72% fixed rate <br />and 28% variable rate. Jerry Takle seconded the motion. John Dietz voting nae adding he <br />will be recommending to not approve when taken to the City Council as the City is ultimately <br />responsible and he feels there is a 1isk involved with this. Motion carried 2-1. <br /> <br />6.1 Review Outsourcing Bill Stuffing & Mailing <br />Theresa Slominski discussed the benefits associated with outsourcing the bill p1inting. At <br />a recent Power Managers User Group (PMUG) meeting there was a presentation on BillFlash. <br />BillFlash is a business that prints and mails bills for organizations. PMUG has formed a <br />partnership with BillFlash which entails customizing the software to create a print file that <br />could be sent to BillFlash for the actual printing and mailing function. This would allow an <br />added person to review and analyze the bills prior to printing for more accurate billing and <br />fewer adjustments. The machine we currently have will need to be upgraded due to volume <br />and age at a cost of approximately $20,000. Comparisons of the BillFlash cost versus utilities <br />costwas reviewed. James Tralle was concerned about the security issues, and John Dietz <br />questioned how the cost comparison was anived at, staff responded. Jerry Takle asked if there <br />was a contract involved or if we could cancel, staff replied we were not bound by any contract <br />and could cancel at any time. <br /> <br />Motion by James Tralle to utilize BillFlash for mailing out the customers monthly bills. John <br />Dietz seconded the motion. Motion carried 3-0. <br /> <br />Other Business <br />There was no other business. <br /> <br />The next regularly scheduled meeting of the Elk River Municipal Utilities Commission <br />will be Tuesday, December 13,2005. <br /> <br />President Jerry Takle adjourned the regular meeting of the Elk River Municipal Utilities <br />Commission at 4:55 p.m. <br /> <br /> <br />Judy McSpa en <br />Recording Clerk <br />