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�,
<br />Elk s �-
<br />River
<br />Request for Action
<br />To Item Number
<br />Ma Tor and CinT Council 8.1
<br />Agenda Section Meeting Date Prepared by
<br />General Business une 20, 2023 Brandon Wisner, En ineerin Pro�ect Mana er
<br />Item Description Reviewed by
<br />Rolling Hills Sewer Extension Assessment and Project ustin Femrite, P.E., Public Works Director
<br />Approvals Reviewed by
<br />Calvin Pormer, CityT Administrator
<br />Action Requested
<br />Follo`ving discussion, consider several action items:
<br />1) Adopt, by motion, a Yesolution accepting the petition, waiveY, and agYeement foY payment of the cost to
<br />design, bid, and construct the decommissioning of the Rolling Hills Subdivision subsurface se`vage treatment
<br />2)
<br />3)
<br />4)
<br />and connection to the cit�T sanitaryT se�uer system.
<br />Approve, byT motion, a connection agreement �vith Rolling Hills.
<br />Approve, b�T motion, a lift station easement.
<br />Adopt, byT motion, a resolution accepting bid for Rolling Hills Subdivision subsurface sewage treatment and
<br />connection to the cityT sanitaryT se�uer s�Tstem project.
<br />Background/Discussion
<br />The Rolling Hills Homeowners Association Board of Directors, representing 28 single familyT properties requested to
<br />connect their subdivision to the cityT's sanitaryT se`ver syTstem because their communal drain field is failing.
<br />In JanuaryT of 2023, each propernT o`vner signed a Petition and Waiver for consulting services to cover engineering
<br />design through bidding. The project `vas put out for public bid in May, and `ve received five bids at the June 2
<br />opening. The bids ranged from $2,149,950.08 to $1,711,923.51 with the engineers estimate at $2,117,894.00. We have
<br />reviewed the submitted bids and Northdale Construction Co. has been found to be the low responsible bidder at
<br />$1,711,923.51.
<br />The bids were as follows:
<br />NoYthdale Construction Co. $1,711,923.51
<br />JR FeYche $1,917,829.00
<br />GeislineY & Sons $1,988,536.51
<br />MeyeY Contracting Inc. $2,126,149.20
<br />GM Contracting �2,149,950.08
<br />Based on the original Petition and Waiver amount being rolled into this final assessment, along with all incurred
<br />costs, minus the state gYant of $1,100,000 the total assessment peY paYcel is $44,037.56 (shown below). Per the Cityr
<br />Assessment Policyr, the teYm is 10 yreaYs, with an inteYest Yate of 5.3%. By policyr, the inteYest Yate is the curYent U.S.
<br />TYeasur�r rate plus a 1.5% administration fee.
<br />The Elk River Vision
<br />A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional
<br />se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty.
<br />rowEREo ar
<br />�I'1 ����
<br />Update�l• January 2023
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