4.3 SR 06-05-2023 - Laserfiche WebLink

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The total compensation under this Agreement for Professional Services (including reimbursement expenses) shall not exceed $15,000 per 12-month period. Any expenses for supplies over $50.00 per month must be approved in advance by the ELK RIVER Police Department. Receipts shall be provided to the City for all expenses for which reimbursement is sought. The Contractor shall be required to submit a monthly work time report to the ELK RIVER Police Department by the 15th of each month. The City will honor no claim for services not specified in this Agreement. V. RECORDS Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that the books, records, documents, and accounting procedures and practices of Contractor, that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. The Contractor shall maintain such records as are deemed necessary by the City to insure that the Professional Services are provided as represented by the Contractor. The Contractor shall maintain the records in a manner that insures confidentiality to service recipients; however the Contractor shall provide disclosure of identities to the City or a third party if so required by law or regulation. All reports provided to the Contractor shall be securely maintained in locked file drawers or a locked room. Contractor shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement VI. EXCHANGE OF INFORMATION The Contractor acknowledges that the City may withhold information, data, or reports when the release of such information could compromise an ongoing criminal or civil investigation, when it contains information regarding child sexual abuse or juvenile offenders, or when dissemination is prohibited by law or regulation. The Contractor agrees that it will not distribute City Department reports to any third party, except the following: ELK RIVER City Attorney’s Office, Sherburne County Attorney’s Office, and Sherburne County Probation Office. The Contractor further agrees that it will not provide copies of City Department reports to victims or offenders and will refer any individual or entity that requests such information to the City Department. The Contractor agrees that it will not attach a City Department report to an Order for Protection. The Contractor’s use of City Department reports for training or technical assistance must be pre-approved in writing by the City’s Chief of Police, and Contractor’s usage of such reports must be consistent with the requirements of any applicable local, state, or federal law, rule, or regulation. VII. EFFECTIVE DATE AND TERMINATION DATE 3 412724v5 MJM BR270-24