4.14 SR 12-19-2022 - Laserfiche WebLink

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Action Item To Item Number Ma Tor and Council 4.14 Agenda Section Meeting Date Prepared by Consent December 19, 2022 Tim Dalton, FT Center Superintendent Item Description Reviewed by 2022-23 ERHS Hockey Practice and Game Cal Pormer, Cit T Administrator Contracts Reviewed by Action Requested Approve by motion, Elk River High School Hockey Game and Practice Ice Contracts for the 2022-23 season. Background/Discussion The school district had historically paid for ice at the rate set by the Ice Arena Commission. The former commission frequently adjusted ice rates every other year following a survey of neighboring arenas and typically set the rate lower than our neighbors as the facilities had fewer and lesser level amenities. During the 2019-20 facility construction period, the former ice rates were maintained ($195/hr. prime and $145/hr. nonprime) as we were down to one rink. In 2021, the new Multipurpose Facility Advisory Commission set a new prime ice rate at $230. Following the new rate, the youth hockey association and school district asked for a discounted rate, which the Commission approved at $220/hr. With mostly full operations of the new facility and hiring challenges due to the pandemic, during the 2021-22 season it was quickly learned that more staff and a higher wage rate was required to operate on game day. Primarily, the size of the arena required more ingress/egress doors which must be unlocked and requiring staff to ensure the integrity of admission ticketing. On September 7, 2022, the Commission approved a prime ice rate of $240/hour. Superintendent Dalton worked with ISD #728 Executive Director of Business Services Andy Almos to come to an agreement on gameday staffing and ice rates to cover the facility's actual operating costs. The Commission approved both contracts at their regular meeting on December 12, 2022. Financial Impact The game contract increases gameday revenue to $1,400, $500 more than recent years. Additionally, gameday staffing are expected to reduce staffing costs by $5,000-$7,000 for the season. This one-year contract allows us to review the effectiveness of these operational changes and utilize that data to assist in developing future game management agreements. Mission/Policy/Goal Provides revenue to support sustainable facility operations. The Elk River Vision A �arelco�ning co�n�nunity zvitb r•evolutionary and spirzted r•esour•cefulness, exceptional service, and co�n�nunity engage�nent tbat encour•ages and inspir•es pr•osperzty. R�O�IMER'EO �'P M �� Updated.• August 2020