8.1 SR 10-03-2022 - Laserfiche WebLink

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Request for Action To Item Number Mayor and Ci T Council 8.1 Agenda Section Meeting Date Prepared by General Business October 3, 2022 Tim Dalton, FT Center Superintendent Item Description Reviewed by Revised 2022-23 Season Contract with the Peter Beck, City Attorney Minnesota Squatch Junior Hockey Team Reviewed by Cal Portner, City Administrator Action Requested Approve, by motion, the Ice Purchase and Facility Use Contract with the Minnesota Squatch junior hockey team. Background/Discussion On May 2, 2022, City Council directed staff to develop a one-year contract for use of the Furniture and Things Community Event Center with the Minnesota Squatch Tier III junior hockey team for the 2022-23 season. The team needs a resident locker room as their players, who come from throughout North America and Europe, pay to billet with families in the community and need a place to store their gear. Unlike the Elk River High School teams, the team will manage all game functions, including ticket sales, admission, and spectator control. The Multipurpose Facility Advisory Commission had reviewed and recommended approval of the original contract. On September 19, 2022, the Council directed staff to revisit the contract and bring a revised contract back to the Council for consideration tonight. The Council indicated five areas of the contract to be revisited. Ancillary use of facility space; Damage clause; Caterer fee to City; Office/Locker Room Lease; Game Fee. Those five areas have been addressed as follows: 1) Team will pay all regular facility use charges for rooms and space in the facility. 2) Damage Clause included to cover all areas of the building, requiring the renter to pay for any damages. 3) The catering vendor serving the junior team games will pay 6.5% of vendor's net revenue generated through concession and food services and liquor sales, (beer and wine), sales to the City of Elk River. Net revenues shall be defined as the vendor's gross sales less sales taxes, refunds, rebates, credits or returns. This is the same language the previous caterer would have paid by contract. 4) Office/Locker room lease as originally negotiated. 5) Game fee as originally negotiated. The Minnesota Squatch request that the city honor the room lease and game fee amount as they were negotiated in good faith and take into consideration that the team purchases a large amount of previously unsold to weekday morning ice time. The Minnesota Squatch note this is the team's initial season, and is a one-year agreement. The rates for these items would be reviewed for adjustment in any future contracts. The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei ly. M