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DRAFT <br />Page 1 <br /> <br />City of Elk River <br />Multi-purpose Facility Special Events <br />Coordinator <br />Position Description <br /> <br />Department/Division: <br />Park and Recreation/MPF <br />Immediate Supervisor: <br />MPF Superintendent <br />Pay Grade: <br />8E <br />FLSA Status: <br />Exempt <br />Last Updated: (date) <br />9/2022 <br />Positions Supervised: <br />Assists in supervision of programming, event, and facility staff. <br /> <br />Position Summary <br />The Multi-purpose Facility Special Events Coordinator is responsible for the planning and <br />coordination of all internal and external special events held at the MPF; scheduling and <br />coordinating facilities, resources, personnel, and programming opportunities. <br /> <br /> <br /> <br />Essential Functions <br /> <br />1. Designs, plans, organizes, and administers recreations programs and special events. <br />A. Researches and recommends opportunities for special events and community <br />partnerships with local businesses and organizations. <br />B. Reserves facilities for programs and activities. <br />C. Manages program fee structure to cover costs and assure affordability. <br />D. Assures adequate staffing and supplies for programs and activities. <br />E. Interviews, hires, and trains staff. <br />F. Fosters placemaking by encouraging collaboration between the city and local <br />business owners. <br />G. Prepares program descriptions for all promotional material. <br />H. Actively promotes and publicizes programs offered. <br />I. Assists with the coordinating of marketing for special events and programs. <br />H. Works various programs as needed. <br />J. Locates and reserves facilities and athletic fields. <br />K. Coordinates schedules to ensure proper scheduling and payment procedures. <br />L. Assists with the scheduling and coordinating arrangements for activities, meetings, <br />programs, etc. <br />M. Sets up and maintains meeting/activity space. <br />N. Reaches out to local and regions businesses and organizations to share rental and <br />programming opportunities at the MPF. <br />O. Establishing and maintaining relationships with vendors and facility users. <br />P. Planning event details and aspects, including seating, dining, and guests. <br />Q. Creating reliable financial reports and collecting payments on time. <br />R. Managing events and addressing potential problems that may arise. <br />S. Planning for potential scenarios that could impact the integrity of the events.