5.6a ERMUSR 08-09-2022 - Laserfiche WebLink

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______________________________________________________________________________ Page 1 of 1 UTILITIES COMMISSION MEETING TO: ERMU Commission FROM: Dave Ninow – Water Superintendent MEETING DATE: November 9, 2021 AGENDA ITEM NUMBER: 5.7 SUBJECT: County Road 13 Reconstruction Project Update ACTION REQUESTED: Authorize payment to Sherburne County for a change order not to exceed agreed upon amount for water main pipe relocation and insulating work for the CSAH 13 project. BACKGROUND: ERMU typically relocates its utility facilities at ERMU’s cost to accommodate county and state road projects. After work began on the County Road 13 (CSAH 13) project, the County’s contractor discovered that the existing water main pipe conflicted with installation of new a storm sewer pipe. This discovery raised concerns about the depth of the existing water main pipes under the new road, and further investigation revealed that approximately 1,587 feet of water main pipe needed to be lowered and/or insulated. Because the need to relocate the water main was not identified in the planning stages of the CSAH 13 project and needed to be undertaken immediately to prevent delay in completion of the project, ERMU did not have sufficient time to complete the public bidding process and relocate the water main on its own. It was determined that the only legal way to get the relocation done and keep the CSAH 13 project on schedule was to have the relocation done by the County’s contractor through a change order and have ERMU reimburse the County for the cost of the change order. ERMU staff has been working with a consultant and legal counsel to determine the appropriate amount of that reimbursement, but it will not exceed $261,882. DISCUSSION: Staff will provide a verbal update at the commission meeting. FINANCIAL IMPACT: The agreed upon amount is to pay no more than $261,882. 89