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City Councillvfinutes September 12, 2005 Page 3 :MI. Rohlf also mentioned some areas ~There better communications would hav.e been helpful. He also stated that this council is haxd to read and it can sometimes be awbrard for a staff person. Mayor I<linzing and the Councilmembers thanked 11r. Rohlf and mshed him well in his future endeavors. 5.3. Discussion on October 10 Joint City Council Meeting \vi.th Boards/Commissions City _Administrator Pat I<laers presented his staff report. He stated that staff is looking for direction as to how the Council Vli.shes to proceed "\vith the upcoming joint meeting \Vith Boards/Commissions. Staff has the follo\V:ing thoughts: \X7hat does Council \vant these meetings to be? Does Council msh to have a more casual and general setting or want to get to discussing some issues? Should all the boards/commissions come together or just those related to growth and development? \XTish to have a facilitator? Mayor I<J.inzing stated that at last year's meeting the Council wanted everyone to meet each other and to build an understanding as to '\V"hy we do things and to establish communication. She stated that if we are looking for something concrete to come out of these meetings, that it makes sense to have all members present at the same time. Councilmember Morin questioned \vhether we '\vant something concrete to come out of this meeting. There are so many things that overlap that many groups don't see and realize that this meeting \vould give them an opportunity to become aware of some of these items -- such as the Library Board "\\'1ll be dealing "\vith an expansion soon; the Utility Commission dealing VJith where to put sewer and water or possibly dealing \vith annexing nearby to'\\rrlsrups; HPC has ideas in regards to future changes. He stated that goals and accomplishments should be reviewed - perhaps discuss the goals that members feel they "\\'1.11 be bringing forward for the next few years. Not so much accomplishments (some streamlining in sharing \vhat they've done in the last year), but what members are moving to,\\Tards as a Commission/Board; what are their future goals and projects. Councilmember Dietz stated that in the past Council had joint meetings '\vith each commission. He stated that the Council doesn't seem to be doing that any longer or not very often. This all inclusive joint meeting gives the opportunity for the commissions to meet \\~th the Council and ask questions. He feels that it's good for the Council to meet once a year \vi.th everyone. It's good to interact. He stated that some may feel it's a \vaste of time but he feels that it's good to have an exchange of ideas. Councilmember Farber stated that he agrees. Mayor I<J.inzing inquired if the Council should go back to meeting \\rith each commission/board incliv-i.dually. Councilmember Dietz stated that there are so many groups and that this joint meeting is an opportunity for them to express their likes, dislikes, receive recommendations, ask questions of the Council, etc. He stated that he "\vould hope that members from these groups would speak up. In this informal atmosphere people should be comfortable. It was the consensus of the Council to sit "\vith the commission/board group that they serve as Council liaison and then rotate after 10-15 minutes. Council feels this is an opportunity for the members to turn in questions - staff to ha'\'"e pen and paper available on tables. The