4.1 ERMUSR 03-08-2022 - Laserfiche WebLink

Home Browse Search

ERMU CommissionPolicyG.4i6Public Purpose Expenditures ______________________________________________________________________________ D.Employee recognition and achievement awards for ERMU employees are appropriate public expenditures and serve a public purpose because formally recognizing employees who make significant contributions and demonstrate their commitment during the performance of their duties resultsin higher morale and productivity among all ERMUemployees, and therefore helps ERMUto fulfill its responsibilities efficiently and more cost effectively. E.Public expenditures for food and refreshments associated with official ERMUfunctionsand meetingsserve a public purpose when the provision of food or refreshments is an integral part of an official ERMUfunction, or the meeting or event occurs over a meal timeand the provision of food or refreshmentis reasonably necessary to promote timely attendance and meaningful participation by the participants. F.Public expenditures for appropriate community and customer outreach and similar activities serve a public purpose when those expenditures are necessary for ERMUto ensure the efficient operation of its programs/services, promote the availability and use ofERMU resources, and promote coordinated, cooperative planning activities among and between the public and the private sectors. 3.0SPECIFIC PROGRAMS AND EXPENDITURES Every ERMUexpenditure must be valid based upon the public purposefor which it is expended. These line-items are approved annually by the ERMUCommissionas part of the overall budget approval process. The following items are deemed to meet the ERMUCommissiondefinition of public purpose expenditures: A.Meetings-Food/Meals/Refreshments ERMUrecognizes that situations in whichERMUbusiness needs to be discussed can and do occur during meal hours (i.e. luncheon meetings). In addition, there are public and employee meetings and events in which reasonable refreshments may add to the success of the meeting and/or event and create a more productive workforce. Meals are allowed at training or meetings only when they are part of a meeting or training involving official ERMUbusiness, and are reasonably necessary or productive to conductthe meeting over those meal periods. The following items are deemed to meet the ERMUCommissiondefinition of public purpose expenditures in regards to food/meals/refreshments: 1.Allowedat ERMUmeetings and events that havethepurpose of discussingofficial ERMU business. 2.Allowed when they are part of the structured agenda for an offsite conference, workshop, seminar, training session, or meeting which the General Manageror a department head has authorized the employee to attend for training and development purposes.This does not include routine staff meetings. ______________________________________________________________________________ Page 2of6 136