1.5 ERMUSR 03-08-2022 - Laserfiche WebLink

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ERMU Commission Policy G.2f Commission Officer Roles, Responsibilities, and Succession ______________________________________________________________________________ soon as practical, any communications made on behalf of the Commission. Representation of the Commission to outside parties is subject to the following limitations: i. mission, and with the role and authority of the Commission as set forth by Commission policies. ii.Communications must, as far as practical, represent the collective wisdom or position of the Commission. iii.Communications must be limited to deliberations already conducted, actions taken, or decisions made. Communications must not be speculative in nature. h.The Chair may delegate the authority granted in this policy to others (e.g. Vice-Chair), but remains accountable for its use. Vice-Chair The principal function of the Commission Vice-Chair is to prepare for the office of Chair and to take over the functions of the Chair when the Chair is unavailable, or otherwise at the request of the Chair. Secretary The principal function of the Commission Secretary is to ensure that: 1.Notices of Commission meetings, meeting agendas, and supporting materials are prepared and distributed as required by Policy; 2.Appropriate written records of Commission meetings are prepared and distributed to all Commission members and the General Manager three (3) days prior to the next Commission meeting; 3.Resolutions and other official actions of the Commission are prepared and executed in proper form; and 4.Written records of Commission meetings, including resolutions and other official actions are archived in secure location(s) and disposed of in compliance with applicable laws and regulations. POLICY HISTORY: Adopted May 9, 2017 ______________________________________________________________________________ Page 3of 3 8